Wednesday, July 28, 2004

 

Some notes on Job Hunting Strategies - 1

1.
发信人: arrow (hehe), 信区: JobHunting
标 题: 我的找工作的经历经验教训
发信站: BBS 未名空间站 (Sun Mar 19 02:02:06 2006)

OPT终于下来了,才有心情写这点东西。我不是牛人,经过5个面试才拿到一个offer,其
过程可谓跌宕起伏,个中酸甜苦辣的滋味只有经历的人才能知道。感触最深的有这么两点
:1、找工作的过程一个自我提高自我完善的过程;2、永不言败,永不灰心。其实临毕业
和找工作的时候压力最大了,相信大家都有体会,有点韧劲还是有必要的。如果后来者读
过这篇小文后少走弯路,就算我帮助了他吧。我始终认为,应该在自己力所能及的范围内
帮助别人,尤其是中国人(在海外)。希望每个人都这么做,海外的中国人才能团结。

1 简历

好像还有cover letter,感觉用处不大。简历要反映出你的experience & background 与
position requirements的match,申请不match的position大多数情况只是浪费你的宝贵
时间。我的简历有以下几个方面:

(1) Name & Contact information

(2) Objective & Qualifications适合你的experience and background的具体的职位名称(eg. Process engineer),水平(eg. Entry-level),focus(技术背景),然后给出你的strengths,可以列出3-5条。Eg. In-depth knowledge of XXX technology; Strong hands-on expertise with XXX.

(3) Technical skills
你的专业领域的技能,仪器,设备,软件,分析方法等。

(4) Professional Experience
主要列出与你所申请职位相关的研究经验,做过什么project以及各project的scope和
results。不相关的经历可以简单,但时间上要有衔接,不要有空当(包括学历)。

(5) Education
(6) Publications, Patents, and Presentations
(7) Availabilities-什么时候可以开始工作,references等。
以上三项简单。

简历不要超过2页,而且与所申请职位相关的经历经验最好都在首页,因为很少有人会认
真看简历的第二页。

2 机会怎么来
----学校老师推荐最有用。我的offer来自老师的推荐,甚至连电话面试都免了,直接on-
site。
----专业会议非常有用,你可以认识很多从公司来的做同一技术的人,你如果有
presentation的机会,或做poster seminar的机会,尽量认识更多的人吧。强烈建议在做
poster presentation的时候提供自己的简历给visitors,我有1/3的电话面试和2个on-
site interviews来自专业会议。会后你可以直接给你认识的人发简历寻求帮助,1/3的人
是会帮你的递简历的。
----在monster/hotjobs上寻找职位,然后去公司的网站上投简历。一个on-site来自于此

----天上掉馅饼。在monster/hotjobs/careerbuilder上贴简历,守株待兔。一个on-site


感觉2-3个电话面试来一个on-site,不过到了最后的阶段,你非常熟悉电话面试的程序后
,几乎每个电话面试都能得到一个on-site interview。


3 电话面试

(1) Behavior questions:
Highlight your projects.
What is your career goal in the future 5 years?
What are your strengths and weaknesses?
Why do you choose XXX technology?
Why Did You Leave (Or Why Are You Leaving) Your Job?
What three things do you think are most important for this position?
Do you have any questions? – Yes, prepare 5 questions about the company & the
position.
记住自己准备的答案的要点。

(2) 当然技术问题是主要的。电话面试不会问太深的技术问题,但基本的东西不能答错。

(3) 英语。感觉不好赶紧练吧,听不懂说不好是很麻烦的事。

另外,电话面试一定要在轻松的气氛中进行,气氛可以由你来调节。但你一定要警觉,回
答问题时要short & to the point。还有,电话面试之中一定要要对方的姓名和联系方式
以便follow up。

3 On-site 面试
与VP, director, group manager, and future group members大约6-8人individual
talk,一般是一整天,很累。其实,我感觉在公司邀请5个candidates去面试之前,公司
已经确定一个最match 的candidate了,on-site面试其实就是主要考察这个人,这个人没
有问题的话,其他4个人就没有机会了;如果这个人有问题,其他人才会有机会。但你不
知道自己是不是那个最合适的人选。

(1) 准备20个behavior questions并记住要点,一个问题可以有多种问法,如What are
your strengths/What can you bring to the company/Why should we hire you?,其实
都是一个问题,所谓万变不离其宗。Behavior questions一般涉及team work, project
management, problem solving skill, 等等,常见问题:
Tell me about yourself.
Why did you leave or are you leaving your last position?
What do you know about this company?
What are your goals?
What are your strengths and weaknesses?
Why do you want to work for this company?
What has been your most significant achievement?
How would your last boss and colleagues describe you?
Why should we hire you?
What are your salary expectations?

(2) 技术问题最难准备,但问题都与你的研究项目有关。一部分问题就是问你的课题,另
一部分是你的领域的一些基本知识,如仪器原理,一些技术上的细节,基本知识。

(3) Presentation。PhD一般都会有1个小时的presentation,25个slides足够了,尽量做
到浅显易懂。Presentation skills就要靠你自己练习了,我觉得非常重要。

(4) 午餐。其实午餐是一个特殊的面试,不要点面条,汉堡之类用手或会弄你满嘴油的东
西,牛肉鸡肉鱼肉都可以。听得时候可以吃,说的时候一定不要吃。Cut肉的时候要有条
理,我感觉他们一直在观察细节,一个有做事条理的人什么时候做什么事都会井井有条。

(5) 我的5个on-site interviews
公司R:第一次面试,但我始终感觉这个职位是和我最match的。失败的原因在于专业知识
没有深度,no creative answer, 回答问题没有to the point。如果让我现在面试这个职
位,肯定能够成功。不过,机会错过了就永远错过了,公司不会再给第二次机会了。
公司F:与公司的人比较熟,但他们找到了一个有更多经验的人。
公司W:这个很可惜,公司很好,我应该是No. 1的candidate,在电话面试里与manager(
一个中国人)谈的很好(over 1.5 hours),但在on-site面试的时候暴露出自己的许多弱点
,一个常用仪器原理都没有搞明白,而且更严重的是,简历里写的东西有的自己不是很清
楚,一个常用的化学品的分子式都不清楚。面试之后,自己觉得非常非常失望,想来想去
还是觉得自己在技术知识上太弱,当然还有很多其他问题。我对简历进行了大规模的修改
,最后确信没有自己不懂的东西,并且每一条自己都能用2-3分钟具体化。在这里强调一
下,找工作不要吹,要诚实,孔子他老人家说的话还是很有道理的。经过这次面试之后,
自己又花时间自学了很多project之外的技术知识,并且主动找学校的一些别的老师做自
己不熟悉的领域的project,反正就是弥补自己的知识的缺陷。就这样做了几projects,
才觉得又有了信心。失败是成功他妈,这话一点没错。
公司H:感觉自己的背景不是很match,公司只不过觉得还可以,叫过去面试了一把,还是
不行。
公司N:我有一个project与他们公司的产品非常相关。1个小时的presentation 做的不错
(之前给导师rehearsal了一次,导师给了许多建议,自己又练了2次),面试过程几乎没
有behavior question,都是技术问题。午餐面试自己感觉也不错。面试完那个director
送我出公司的时候,说我以后向他report。等了3周,圣诞节前终于给了offer。

4 论文与Job Hunting
Job hunting 开始的时间很难讲,太早自己的research 还没有结果,知识也不深入,有
机会也就容易错过,所以我觉得在自己的thesis research 做完之后要开始写论文的时候
开始找工作比较合适。

5 OPT & Relocation
OPT批准是迟早的事情,过了2个月还没有approve可以打电话complain,还是挺管用的。
如果有offer letter 的话,建议附上一份copy,不过我觉得用处不太大。USCIS是按照
zip code处理申请的。过了3个月(90天 )还没有下来的话,就可以自己去最近的office
拿一个临时的卡了,前提是公司肯等你。

Relocation一般有两个option, option #1 是公司给你cash,你自己处理一切,剩下多
少钱都是自己的;option #2 是relocation company处理一切,自己一分没有,但省心。
中国人好像都选1,可以省下几千美元给自己。

好了,写了这么多,累了。还有什么漏掉的?就这么多吧。祝大家都能找到工作。

--
老婆是检验真理的唯一标准!

※ 来源:·BBS 未名空间站 http://mitbbs.com·[FROM: 69.202.]

2.

发信人: ssher (I got some and I lost some...), 信区: JobHunting
标 题: ssher找工记 之 序
发信站: BBS 未名空间站 (Fri Mar 3 13:41:40 2006), 转信



在现在的这个公司干了快两年了,本来一直都干得好好的,老板也
看得起,福利也好,可就是绿卡第一步就给HR给弄砸了,广告没打
好,得重来。正好碰上我们组一下走了俩,公司说得把这俩位置给
添了才能重新开始给我办绿卡。

于是我就很郁闷,2005年年初的时候就有一搭没一搭地开始找工作
了。我当时以为H1B没有名额了,我从现在公司transfer得要名额,
所以也没怎么上心地找。到了夏天的时候,LD说咱孩子都快一岁半
了要不咱们买个房子吧,我觉得也是啊,所以决定就不找工作了,
在现在的单位慢慢熬着吧,反正他们也会给我办绿卡,就是慢点。

花了两个月买了房子,到了9月份,一个recruiter的来信把我平静
的生活彻底弄得不平静起来。。。



--

※ 来源:·BBS 未名空间站 mitbbs.com·[FROM: 68.55.]

发信人: ssher (I got some and I lost some...), 信区: JobHunting
标 题: ssher找工记 之 大战S篇 (1)
发信站: BBS 未名空间站 (Fri Mar 3 14:04:13 2006), 转信


我当时就把我resume放在hotjob上,一周更新一次。突然有一天有个
某软件大公司的recruiter给我来了封信,说有个hiring manager对
我巨感兴趣,问我对他们有没有兴趣。我当时就特想到一大公司工作,
于是就表达了我对他们公司的敬仰兴趣云云。此recruiter于是给我
发了两个form,大概是问一些技术问题和问我要多少钱之类。我发给
recruiter之后她告诉我他已经把我正式递交给这个hiring manager
了,在接下来的几天里让我等着hiring manager的电话。

我等呀等,等了一星期后我实在等不及了就给recruiter发了一封信
问:怎么hiring manager还不给我打电话呀? 她就说hiring manager
最近很忙,可能是要处理的resume太多,你再耐心等等。而且还告诉
我如果我有别的offer一定要告诉他们,因为他们对我非常感兴趣云
云。我当时有种受宠若惊的感觉。

我于是又等了一个星期,还没有接到manager的电话。我是个急性子,
所以就有骚扰了recruiter一把,问:怎么还没电话打过来?从此此
recuiter遥无音讯。

一日我闲来无事打开我当初天的那份pre-screen form,看到我填的
工资要求,我才恍然大悟。。。


--

※ 来源:·BBS 未名空间站 mitbbs.com·[FROM: 68.55.]

发信人: ssher (I got some and I lost some...), 信区: JobHunting
标 题: ssher找工记 之 大战S篇 (2)
发信站: BBS 未名空间站 (Fri Mar 3 18:05:14 2006), 转信

一看我填的pre-screen form才发现我要得工资太高了,填的时候没
有调查oregon的消费水平,也没有去flcdatacenter.com查一查他们
以前大概都给多少钱。取乐flcdatacenter.com一看他们给同级别的
职位比我要求的低10K。所以我可以理解他们为什么不理我了,当然
只是我猜测。

一个月以后,我又收到同一个公司的另外一个recruiter的email,
说要把我的resume递到一个hiring manager哪儿,这次也照样添了
一些pre-screen form,但是没有问工资要求。

接下来就是第一次电话面试,面试的有两个人,总共45分钟,大概
问了15个technical问题,不会的只有一个,所以感觉很好。面试第
二天公司HR的人那次的面试很好,说Hiring Manager着急要给我打
电话,约个时间。后来manager打过来了,给我详细介绍了他们group,
问了些为什么要离开,喜欢什么样的职位之类。

完了第二天,我就去HR问feedback,HR说要给我onsite,这已经是
11月中旬,因为我11月底要vacation,所以onsite定在12月初。
onsite从早上9点到下午四点,总共见了8个人,很tough,不过总体
觉得还可以,不算太丢份。

这里要特别提一下最后一个小时的面试。最后一个面试的是个印度
人,前几轮面试的时候别人就告诉我了说他特别tough,所以他一进
来我就有点紧张。问问题的时候发现他特别喜欢打断我的话,而且
特别喜欢问一些比较考记忆的东西,而不是问一些挖掘candidate如
何去解决问题的问题。所以感觉不是特别好。

然后接着后来的一周,他们就开始查我的reference和background,
接着是放假。期间公司的immigration specialist还给我打了电话问
了一些关于我H1的问题。放完假回来,我就打电话去问,HR告诉我所
有的reference和background已经查完了,现在他们正在准备
paperwork,等所有的人签了字第二天就可以给我offer了,这时我已
经开始想象一些将来在Oregon的美好生活了。。。

第二天我给HR打电话问offer的时候,她的一句话又把我硬生生的从
美好的想象中拉了出来。。。


--

发信人: ssher (I got some and I lost some...), 信区: JobHunting
标 题: ssher找工记 之 大战S篇 (3)
发信站: BBS 未名空间站 (Fri Mar 3 18:20:14 2006), 转信

HR的人告诉我说,今天他们还要面世公司内部的一个candidate,下午就会有结果,
我当时觉得好失望,所有的迹象都表明我就是他们要给offer的人,这下突然又冒
出来另外一个candidate。让我大为不爽,不过我也只能等着听结果了。。。

下午6点半的时候我已经下班回家,HR的人打电话告诉我hiring manager要给我
offer了,明天会给我具体的数字.

第二天recruiter给我打电话,告诉了我所有的数字,比我想象的低很多,而且relocation
package才给5000(我们有house),我表示了兴趣,但是觉得relocation和工资
太少,下午的时候recruiter打电话回来说给我涨了5000 relo,但是base一分没
涨,我觉得大失所望,因为为那点钱从东边搬到西边不值,但是没有表现出来,
所以他们还是把offer overnight过来了,给了我三天时间考虑。我收到offer的
第二天HR就打电话问我是不是要accept,而且说他们现在有个二线candidate,
希望我尽快作决定云云。考虑到各种因数,而且这时候我正好有另外两个IOWA的
公司给我面试,所以我就把这个offer给拒了,于是又开始了下面的好几轮面试。。。

--

※ 修改:·ssher 于 Mar 3 23:51:25 修改本文·[FROM: 68.55.]
※ 来源:·BBS 未名空间站 mitbbs.com·[FROM: 68.55.]

发信人: ssher (I got some and I lost some...), 信区: JobHunting
标 题: ssher找工记 之 大战W篇 (1)
发信站: BBS 未名空间站 (Sat Mar 4 11:03:57 2006), 转信

自从公司S给我offer之后我发现我transfer H1不用占名额,因为
我来到现公司前申请的H1是占名额的,所以我就大面积开始找工
作了.

有一天在monster上找工作看到一份某知名financial公司W在IOWA
的职位,就顺手投了一份简历,一个星期后人家通知我电话面试。
以前我每次面试都是请假在家里用座机面试,后来电话面试多了
发现请假很不方便,就干脆让人家打我手机上。每次面试前我都
跑到公司趴车场的顶楼,因为那儿最安静,而且没有什么人,就
是冬天的时候太冷。

W的第一次电话面试是hiring manager和一个team lead,面试不
是很难,没有问很细的技术问题。hiring manager告诉我这是个
level 4的position,group里最高的level 5,我当时就想估计
工资高不了。

很有意思的就是hiring manager告诉我它们不需要onsite面试,
如果这次面试通过,下次就再一次technical电话面试,再通过
就给offer乐。呵呵,我第一次碰上这样的。不过我并不觉得怎
么好。我希望最好还是有onsite,这样我可以去看看公司环境
怎么样。不过我当时并没有明说。

一个星期后公司通知我第二次电话面试。这次是另外两个level
5的面试我。问的还是技术问题,但是不怎么tough,面试完之
后我自己觉得拿个offer可能问题不大,但是心里其实并不怎么
想去这个公司,原因是这时候有另外一个和W在同一个城市的
energy公司M正通知给我面试,recruiter告诉我这个公司的福
利非常好,非常稳定,每年15%的bonus,所以当时我心里就更
倾向于M。。。

这时和W在同一个的城市的公司M也给我发出来电话面试的邀请。。。

--

※ 修改:·ssher 于 Mar 4 11:23:14 修改本文·[FROM: 68.55.]
※ 来源:·BBS 未名空间站 mitbbs.com·[FROM: 68.55.]


发信人: ssher (I got some and I lost some...), 信区: JobHunting
标 题: ssher找工记 之 大战M篇
发信站: BBS 未名空间站 (Sat Mar 4 11:22:28 2006), 转信

我以前找工作是最讨厌和那种third-party的recruiter打交道,
因为他们只要一问我是H1B签证,就再也不理我了。不过这个给
M公司找人的third-part recuiter是我迄今遇到最好的recuiter,
做是很负责任,而且当我告诉她我是H1后,问这个公司sponsor
H1吗,她说不知道,要去公司问问。我当时以为她只是搪塞我,
估计完了就不理我了,没想到两天后她还真给我打电话说公司M
sponsor,而且这个职位的hiring manager希望尽快给我个电话
面试。

我比较喜欢这个公司,公司是做能源的,很稳定,还有pension
plan,用的东西也都很cutting edge,而且和我的经验很配。
所以这次电话面试我就请了半天假,在家里面的。面试还算可以,
是hiring manager和一个senior,大家互相介绍了自己,问了一
些我做过的东西,怎么做的,会不会这个,会不会那个云云。比
起S公司的电话面试还是容易多了。面试完了我刚到公司,recruiter
就给我打来电话,说hiring manager对我很满意,让马上定onsite
的日期。这时候已经1月初了,面试定的是1月中旬。

去onsite的时候,公司还给我安排了一个realtor,带我四处去
看房子,看得我心花怒放,真是便宜啊,呵呵 所以已开始我就
对这个公司印象特别好,觉得是可以托付终生的人,呵呵

onsite面试和hiring manager聊了一个多小时,然后他带我tour
了他们data center,规模没有我们现在公司的大,不过也够可以
了。接下来就和team里三个senior聊了一个多小时,基本上没有
问什么技术问题,就是聊天,他们都很nice,快结束的时候我就
直到这个offer我是拿定了,呵呵

回到家第二天他们就给我offer了,与我要的还是有差距,不过在
哪个地方已经算比较高了,而且他们给的relo是我见过最好的,
所以当recruiter告诉我口头offer的时候,我就差不多答应了。
然后他们就开始准备给我办H1 transfer了,这时候有一个我大概
一年前投过简历的一直没给我回信的我巨想去公司突然告诉我他
们要给我电话面试了。。。

--

※ 来源:·BBS 未名空间站 mitbbs.com·[FROM: 68.55.]

发信人: ssher (I got some and I lost some...), 信区: JobHunting
标 题: ssher找工记 之 大战W篇 (2)
发信站: BBS 未名空间站 (Sat Mar 4 20:47:28 2006), 转信

当M给我offer的时候W还没有给我offer,我就写了封信给W的hiring manager说我已经
收到另外一个公司的offer,问他们作了决定没有。hiring manager回信说他的老板
在vacation,两天后才回来,offer需要他签字,让我等等。两天后收到hiring manager
的信,说给我offer了,数字比M给的还低8K,full relo,我也不想去negociate了,
因为估计大概给涨不了多少,就直接给婉拒了。。。

同时我却在struggle决定是不是要去W,去IOWA。。。

发信人: ssher (I got some and I lost some...), 信区: JobHunting
标 题: ssher找工记 之 大战D篇 (1)
发信站: BBS 未名空间站 (Sat Mar 4 21:20:02 2006), 转信

大概一年前我在monster看到D的广告,当时我还不知道D,只是看到他们写的广告
很扎眼,我还从来没有见过些得这么狂的job description,而且说工资是highly
attractive,于是对此公司大做调查,发现是个很不错的公司,里面有些个我还算
知道的牛人,于是把简历美化一通,递了上去。不久就收到一些个表格,问了些
诸如AMD or Intel? Why?Would you run identd?之类的问题,我一一回答后
发了回去,此后便杳无音讯了,当时我想,可能我还是不够牛啊。

1月底的时候我突然收到一个recruiter的来信,说我的背景和一份工作很配,信
里还附了job description,我一看这不是我递过的那分工吗?不过我没有动声色,
因为他没有提是那个公司.接下来就是电话面试,当时我准备了一个星期,结果人家
就问了20分钟,顺利晋级到onsite。

这里只得一提的是D的onsite。不得不承认,这时我所有onsite中最tough的。面
试从早上开始,第一个是从citi刚过来6个月的senior,此君人很nice,懂得也
很多,问的都是OS里面很深的问题,还让我当场写了一段script,一个小时过了
问题还没问完。第二个来的也很牛,问了一堆NFS的internal,还问了一堆Perl
的问题,最后竟然问我个数学问题,我当场faint,我一不做编程,二不做quant,
我做UNIX的,问我这干吗?这个数学问题说的是一个立方体,三个面的对角线组
成的三角形的内角是多少。这个我搞定。接下来又问了各8个硬币问题:8各硬币,
有一个有瑕疵,比别的轻,给你一个天平,最少称几次能找出那个有瑕疵的硬币。
这时候一个小时已经到了,我还在纸上划着,等他起身要走的时候我大概已经画
出来了,他还没等我开口就说:you got it!

接下来是recruiter带我出去吃饭,给我大讲公司历史,还有在公司工作的牛人,
他说的大部分我都知道,一个还是NetBSD core group里的,不过现时已经离开。
接下来下午的面试让我大汗淋漓却又感觉非常不爽,也让我对这个公司改变了
我当初的看法。。。

--

※ 修改:·ssher 于 Mar 4 22:04:52 修改本文·[FROM: 68.55.]
※ 来源:·BBS 未名空间站 mitbbs.com·[FROM: 68.55.]

发信人: ssher (I got some and I lost some...), 信区: JobHunting
标 题: ssher找工记 之 大战D篇 (2)
发信站: BBS 未名空间站 (Sat Mar 4 21:57:47 2006), 转信

如果说上午的interview我还应答的比较好的话,那么下午这场面试简直就像在煎熬。

下午第一个面是我的人走进来说了自己的名字,然后和我握手,没有作自我介绍。让我
做自我介绍,我还没讲完,他就打断我然后直接就开始了一个接一个的技术问题,问得
非常细致,从OS到network,到TCP/IP,而且特懂行,于是面试进行到10多分钟的时候我
抽空问了他一下他在group里是干什么的。人说是manager,我当场晕倒,没有想到一个
manager懂得如此之多。此君问问题非常奇怪,很pushy,经常问:为什么要这样,而不
是那样?不知道是不是下午刚吃晚饭状态不好,还是对此manager地问问题方式比较反
感,自己感觉非常不好。而且从他的介绍当中,发现他们的系统很大,但是用的东西很
单一,此时当初对他们的仰慕已经打了一分折扣。。。

接下来的是另外一个manager,看起来像一个美国长大的越南后裔.此君似乎对我所有的
回答都不屑一顾,经常耸肩歪嘴,到这时候我对D的好印象基本消失殆尽。最后他还不
忘问一个brain teaser:25匹马,每次赛5匹马,不能计时,问最少几次能找出跑得最
快的三匹马。我没搞定,呵呵

最后进来的是前面两个manager的manager,人巨nice,问了一些我做过最challenging
的project是什么,问了一些Perl,比如local和my的区别,有什么来头之类。最后问了
一个100!的结果里有多少个0,我也基本高定,看到他在一张纸上写了个不知道是OH还是
OK,呵呵

下午5点的时候面试全部结束,我已经快到下,当时心里感觉一点都不好,估计是拿不
到这个offer了。

接下来的一周他们就给了我结果,说我不适合那个职位,有两个manager不愿意给offer
呵呵,我估计就是下午的那两个。不过我已经觉得无所谓了,每周至少工作50小时对我
来说有点多,而且正好这时候我申请的那份Dallas的工作也有了点眉目。。。


--

※ 修改:·ssher 于 Mar 4 22:05:32 修改本文·[FROM: 68.55.]
※ 来源:·BBS 未名空间站 mitbbs.com·[FROM: 68.55.]

发信人: ssher (I got some and I lost some...), 信区: JobHunting
标 题: ssher找工记 之 大战F篇 (1)
发信站: BBS 未名空间站 (Mon Mar 6 22:00:39 2006), 转信

Texas一直是我想去的地方,因为消费低,还可以住豪宅,呵呵 可是一直没有找到
合适的机会。去年我看到oracle在Austin有个openning,投了份简历,recruiter
给我回信说这个position不给relo,我就放弃了。

今年1月份我在dice上看到一个recruiter发的一份工作,在Dallas,我就投了一份
简历。一个星期后我正在参加一个培训,他们给我打电话说,这个公司是个银行,
叫F,是我们的一个client,我们和这个client的关系非常好;你的背景和这份工作
很match,要不我也不会找你这个外地佬;工资range是这么多,你要感兴趣我就给
你递简历。下午回到家我马上写封信表达了我的仰慕之情,让他们赶紧给我们递简
历。recruiter回信说,好的,顺便还说: I assume you are a citizen or a
green card holder。我当作没看见,什么也没说,要不估计她怎么也不会给我递
过去呀。

两天后,recruiter告诉我公司F对我很感兴趣,要马上schedule一个电话面试。我说
好啊,那几下星期吧。此recuiter非常pushy,说不行啊,得越快越好。我说我还在
training,白天没有时间呀。她说,要不晚上?我faint,说这样吧,星期五一般
training中午就完了,让他们下午给我打电话吧。

给我电话面试的有两个人,都是team member。问了一堆技术问题,基本我都做过,
所以对付起来还不算费劲。我估计他们俩肯定用的是那种con call的电话,坐的离
电话还比较远,让我听起来比较费劲。过了周末后的星期二,recuiter给我说他们
要让我去onsite。下了飞机后recruiter来接,直接送到hotel,第二天早上还来接
我去面试,呵呵,不用自己开车,爽阿

onsite先见的HR,问了一堆behavior问题,这个我轻车熟路,当她给我介绍benifit
的时候说公司有pension,我这个级别的工资年底bonus是25%,我眼睛已经冒出绿光
了,口水流了一地呀,呵呵

接下来是一个小时的技术面试,还是上次电话面试我的那俩,没有什么太深的问题,
基本是聊天。告我team里就他们俩,一天都不能走开,更没时间去training,等我来
了他们就解放了,呵呵。一个小时过去了还没聊完,hiring manager已经进来了,
把他们赶走了。这个hiring manager也是巨nice,给我讲了一堆公司和team的事儿,
为什么招人,希望将来什么时候来上班。然后给我tour了他们的data center,因为
他知道我赶飞机,所以tour比较匆忙,不过那时候我已经知道这个offer基本到手了,
呵呵

出门后recruiter来接,问怎么样?我说很好啊,不过你在job description里面给
的那个工资range太低了,我觉得我至少要比那高15K。recruiter高兴得不得了,
说没问题没问题,他们很flexible的,我到时候告诉他们你的要求。我心说你不早
告诉我,幸好我填application表的时候把工资要求空着,等HR的人和我谈完了才
把我要的range填上,呵呵

回来我还刚下飞机打开手机就受到recruiter的留言,说让我赶紧给她打电话,要问
我一些事儿。我于是赶紧忐忑不安地打了过去。。。


--

※ 修改:·ssher 于 Mar 7 22:58:37 修改本文·[FROM: 68.55.]
※ 来源:·BBS 未名空间站 mitbbs.com·[FROM: 68.55.]

发信人: ssher (I got some and I lost some...), 信区: JobHunting
标 题: ssher找工记 之 大战F篇 (2)
发信站: BBS 未名空间站 (Tue Mar 7 22:56:35 2006), 转信

不出我所料,我给recruiter打过去,她说得到公司的feedback,说今天上的interview
很不错。然后接着问,你没有绿卡呀?我说没有啊,我现在H1;然后我问,怎么了,他
们不愿意sponsor吗?还没等她回答我就接着说,我查过flcdatacenter他们在2004年和
2005年都sponsor过的。她说他们没有说不sponsor,只是想搞明白你是否真的需要
sponsor,因为我们把你递上去的时候是说不需要sponsor的,可是你在application上
说需要。那意思就像在说:你丫怎么不早告诉我你要sponsor,真想一脚踩死你!我就
打马虎眼,哦是吗?!然后她就接着问,说我从来没有弄过这样的,不知道H1怎么回
事,办这个transfer得多少时间,得花多少钱啊,我于是在机场的出口给她上了半天
课。。。完了她说公司F让我赶紧把你的reference check了,你晚上能不能把你的
reference发过来啊。我说行啊,我回去先通知我的reference,告诉他们你要check,
然后发给你我的references。

晚上回家我赶紧通知我的reference,然后把reference给recruiter发了过去。才第
二天上午,recruiter给我发email说,我还一个response都没受到,我都给答应F说
今天就把所有的reference结果发给他们,你能不能给我催催。我气不打一处来,心
想你当我傻子呀。哪有头天晚上发第二天就给你回复的,人家也有他们自己的
priorities。一般的公司check reference都会给到一周的时间,她倒好只给一天。
我说不行啊,时间太短了,我不能催啊,会搞糟我和reference的关系的。她说理解。

完了到了星期五她说只收到一个,还再要一个就万事大吉了。我只好委婉地写信给
另外两个reference问他们收到某某的reference form没有。一个没给我好气,说
收到了,我有时间会回的。那意思就好像再说,你丫真烦,催什么催啊。我当时心
就在滴血呀,完了,下次不能再找这个reference了,给我弄砸了。另外一个没给我
回信,不过两天后给recruiter回了信。

reference查完了,我这边就没什么事了。那边还在作背景调查,我也学recuiter没
事就给她个email,说嘿怎么样了,那边完事没有?她说还没有呢,我说那你能不能
催催呀?她说不行,我不能因为催他们把我和这个client的关系搞砸了。我当时就
热血涌上大脑,在显示器前默默地在心里把recuiter骂了一共九百九十九遍,那你
当初催我的时候就不怕我和reference的关系搞砸了,这会儿我需要你的时候你躲着
不出头,~!@#$%^&*。。。

一个星期后我估摸着background已经做完了,让recuiter再去问问F作了最后决定没
有,recruiter还是老一套,说,I am waiting to hear from F,不能催。我气得
不行,从来没有碰到过这么差劲的recruiter,我只好自己出马给HR打了个电话,HR
的人说背景还没完呢,今天下午应该能完,完了会马上通知你和recuiter。我突然
想起来在hiring manager面试的时候他说除了我之外还有一个interview,我当时大
意没怎么在意这茬,这下想起来,完了。。。


--

※ 修改:·ssher 于 Mar 7 22:58:18 修改本文·[FROM: 68.55.]
※ 来源:·BBS 未名空间站 mitbbs.com·[FROM: 68.55.]

发信人: ssher (I got some and I lost some...), 信区: JobHunting
标 题: ssher找工记 之 大战F篇 (3)
发信站: BBS 未名空间站 (Tue Mar 7 23:34:34 2006), 转信

我当时就想这其中肯定有猫腻,就给recruiter打了个电话。把我想起来的那个另外
interview的事儿告诉她,她说她不知道会不会是那个原因让他们迟迟不做决定。没
说要打电话问,还那一套,等着收F的通知。下午的时候recruiter突然给我打电话,
口气听着很萎靡,果不其然,她下午的时候也按耐不住给HR的人打了个电话摸了一
下底,正如我担心的那样,他们还没给我信儿就因为那另外一个candidate。但F没有
告诉recruiter是不是那天interview。第二天一大早我就给HR的人发了一封email,
然后电话里留了言,极尽威逼利诱。大概半个一个小时后,HR的人告诉我说hiring
manager马上会给我打电话。听着语气估计是有戏。

10分钟后hiring manager打电话来,告我要给我offer了,给的base是我要的range的
最高点,加25% bonus(performance based)。我当时就乐晕了,问我有什么问题没
有,我说没有,呵呵 然后他就说那今天就让HR把offer给你overnight过去。

第二天就收到offer了,full relo,但是有些地方比M的relo差点,比如卖房子的时
候给付closing costs,但买房子的时候只给基本assistance,不给付closing cost
etc。不过我对整个offer已经很满意了,所以也就没有再negotiate了。

昨天晚上回家准备sign offer的,却收到一个recruiter的留言,说上星期把我的简
历递给bloomberg后,他们很感兴趣,要安排电话interview,早不来完不来,这下可
如何是好。。。


--

※ 修改:·ssher 于 Mar 7 23:56:09 修改本文·[FROM: 68.55.]
※ 来源:·BBS 未名空间站 mitbbs.com·[FROM: 68.55.]

3.
发信人: sprucee (spruce), 信区: JobHunting
标 题: Re: 我的找工作的经历经验教训
发信站: BBS 未名空间站 (Sun Mar 19 18:14:40 2006)

帖子很好,谢谢分享!


但是,我也propose一些其他想法:
--------------------
3 电话面试

(1) Behavior questions:
What is your career goal in the future 5 years?

Who knows? 在有绿卡之前,自己是被牵着鼻子走,谈不上真正的goal.

What are your strengths and weaknesses?

Why do you choose XXX technology?
因为这个technology能挣钱吃饭,所以我干这个。你们公司搞这个,也是因为能挣钱。你们这帮人干这个也是为了挣钱吃饭,为了生活, 不是吗?

Why Did You Leave (Or Why Are You Leaving) Your Job?
Why did you leave or are you leaving your last position?
不外乎,钱少,or too boring, or 工作不愉快.

What are your goals?
挣钱,活着,等绿卡。

why do you want to work for this company?
这个公司给的待遇还行,我也找不到更好的工作了。

What has been your most significant achievement?
bla bla.

How would your last boss and colleagues describe you?
bla bla.

Why should we hire you?
因为我能干活。因为以你们出的这个价钱,你们也找不到比我更好的人了。白人牛人不来给你们干。

What are your salary expectations?
看着办吧。雇佣劳动本身就是一种黑暗的剥削关系。人为刀俎,我为鱼肉,兔子和狐狸的游戏。

※ 修改:·sprucee 於 Mar 19 18:17:06 2006 修改本文·[FROM: 209.6.]
※ 来源:·BBS 未名空间站 http://mitbbs.com·[FROM: 209.6.]

4.
发信人: arrow (hehe), 信区: JobHunting
标 题: Re: 我的找工作的经历经验教训
发信站: BBS 未名空间站 (Mon Mar 20 23:05:22 2006)

回答几位同学的问题

这个presentation 一般是讲些什么?讲自己做过的project吗?是不是phD 面试一般都被要求做 presentation?

----Presentation当然要做自己的project了。除非您是牛人,各个领域都精通,跟丁小平似的。90%以上的PhD面试都要求presentation。您如果留心别人的presentation,您会发现,越是牛人presentation越简单,因为易懂。用很多专业术语,公式,而且把presentation搞得很复杂的,要么是fresh student,要么是大尾巴狼,他忽悠您呢,跟丁小平似的。如果一个slide内容太多,你最好提醒听众‘there are too much information on this slide, do NOT try to read all of them, please walk with me'。另外,跟观众一定要eye contact,他们懂不懂都写在脸上了,如果大多数人出现了困惑的表情,那说明他们没有懂,所以建议时不时问他们'does everyone with me?' or 'do you follow me?',这样显
得你considerate。如果你只顾自己满嘴唾沫星子乱飞,全然不顾别人听懂听不懂,那这个面试多半要砸锅。

也和上面的同学有个类似的疑问,做几个原本自己不熟的项目还是很花时间的把,你整个过程用了多长时间啊,最开始找的时候毕业论文还没开始做?proposal 应该已经通过了吧。那几个后来的项目做完大概又是什么时候呢

----开始找工作的时候,我的论文里的projects已经基本完成,别的projects有的和别人一起做,有的自己独立做,还申请了一个专利。整个过程1年多吧。

建立上到底要不要写什么objective或者是qualifications?如果写的话不也就是把公司的job requirements抄一遍么有什么意思啊
----当然要写。你自己的strengths就是qualifications。

--
老婆是检验真理的唯一标准!

※ 修改:·arrow 於 Mar 21 10:50:42 2006 修改本文·[FROM: 128.153.]
※ 修改:·arrow 於 Mar 21 10:53:44 2006 修改本文·[FROM: 128.153.]
※ 来源:·BBS 未名空间站 http://mitbbs.com·[FROM: 128.153.]

Tuesday, July 27, 2004

 

Some notes on Thank-You Letter

1.
FAQs About Thank You Letters.
From http://www.quintcareers.com/thank_you_letters.html

aggregate, only about 5 percent of those looking for jobs perform this simple yet crucial ritual. Thus, it's time to address some of the frequently asked questions about thank-you letters.

Doesn't it come off as wimpy or even desperate to send a thank-you letter? Won't the employer think I'm sucking up?
No. It's a very rare employer who isn't pleased to get a thank-you letter. Most consider it just common courtesy, a way to differentiate you from the pack, proof that you're really interested in the position, and a way to keep your name in front of them.

Will a thank-you note make or break my chances of getting a job?
Well, probably not in most cases, but it could. Why take the chance? One of my former students told me that after he was hired for his first job out of college, his boss told him that he had wavered between my student and another finalist for the position. But then the boss got a thank-you letter from my student, and it made all the difference. Because of that simple gesture, my student got the job.

Should it be a typed business letter or a handwritten social note?
Studies show it doesn't matter. The important thing is doing it. Tailor your letter to the culture of the company and the relationship you established with the person who interviewed you. If you feel the interviewer and the company call for a formal business letter, send that. If your rapport with the interviewer dictate a more personal touch, send a handwritten note.

What about an e-mailed thank you?
Career experts are not in total agreement about the propriety of e-mailing a thank you, but again, the company's culture should guide you. If people in the company use e-mail heavily, your e-mailed thank you will seem right in step. It's also a fast solution if you know the company will be making its hiring decision quickly. Even if e-mail fits in with the company culture, however, it's a good idea to follow up your e-mailed thank you with a hard-copy version.

So, if "just do it" is the byword, I don't have to put that much effort into it, right?
Wrong. We've heard of candidates on the verge of being hired getting suddenly discounted from consideration because they sent sloppy, poorly written thank-you letters, riddled with typos, misspellings, and grammatical errors. Writing skills are important in many jobs, and employers don't want to have to teach candidates remedial skills. Spellcheck, proofread, and have someone else read over your letter before you send it.

Can I just borrow a sample thank-you letter from a book and adapt it to my interviewer?
Well, "borrowing" is one thing. In fact we've provided some sample interview thank-you letters to show what thank-you letters should look like. But be sure to borrow just the basic structure, and perhaps a few key phrases; don't plagiarize the whole thing. We know of one employer who instantly recognized that a thank-you letter he received had been taken word for word from a text he was familiar with.

If I interview with several people, do I have to send a thank you to each one?
That's the best approach. You can make it essentially the same letter to each, but vary at least a sentence or two to individualize the letters in case your recipients compare notes.

How soon after your interview should you send a thank-you?
The rule of thumb is to send it within 24 hours of the interview.

Should I bother with a thank-you note if I know the hiring decision will probably be made sooner than I can mail a thank-you letter?
The key word here is "mail." If mail is too slow for the hiring decision, find a faster way: e-mail, fax, air-express, or hand-delivery. In fact, if the interview was local, hand-delivery of the thank-you letter can make a super impression.

What if I do receive an offer faster than I can send a thank you?
Send it anyway to thank the employer for the interview and the offer. Your letter can also accept or decline the offer. An acceptance letter can re-state your understanding or the terms of the offer (salary, benefits, vacations days, starting date, paid training, etc.); that way any discrepancies can be red-flagged by the employer and straightened out before you start.

Is there anything you can do to make an even better impression with your thank you?
Find a way to personalize it. If you notice that the interviewer collects elephant figurines, for example, write your thank-you note on a notecard with an elephant picture on it. Or send a clipping of an article you think the interviewer would be interested in.

2.
A General Thank You Letter
From http://www.quintcareers.com/sample_thankyou_letter.html

7 Apple Court
Eugene, OR 97401
503-555-0303

Mr. Archie Weatherby
California Investments, Inc.
25 Sacramento Street
San Francisco, CA 94102


Dear Mr. Weatherby,

Thank you for taking the time to discuss the insurance broker position at California Investments, Inc., with me. After meeting with you and observing the company's operations, I am further convinced that my background and skills coincide well with your needs.

I really appreciate that you took so much time to acquaint me with the company. It is no wonder that California Investments retains its employees for so long. I feel I could learn a great deal from you and would certainly enjoy working with you.

In addition to my qualifications and experience, I will bring excellent work habits and judgment to this position. With the countless demands on your time, I am sure that you require people who can be trusted to carry out their responsibilities with minimal supervision.

I look forward, Mr. Weatherby, to hearing from you concerning your hiring decision. Again, thank you for your time and consideration.

Sincerely,

John Oakley

3.
A Thank You Letter that Stresses Fit
From http://www.quintcareers.com/sample_thankyou_fit.html

7 Apple Court
Eugene, OR 97401
503-555-0303

Dr. Steven Page
Rolling Hills School Health Clinic
5 Main Street
San Francisco, CA 94102


Dear Dr. Page:

Thank you so much for taking the time to interview me today for the social worker position.

I felt a wonderful rapport not only with you, but with the whole Rolling Hills School Health Clinic staff. I am more convinced than ever that I will fit in beautifully as a member of the team and contribute my skills and talents for the benefit of schoolchildren in the Rolling Hills district.

I can make myself available for any further discussions of my qualifications that may be needed.

Again, Dr. Page, I very much appreciate you and your staff taking so much time to talk with me about this exciting opportunity.

Sincerely,

John Oakley

4.
A Thank You Letter that Builds on Strengths of the Interview
From http://www.quintcareers.com/sample_thankyou_strength.html

7 Apple Court
Eugene, OR 97401
503-555-0303

Dr. David Kresgee
Great Fault Labs
5 Main Street
San Francisco, CA 94102

Dear Dr. Kresgee:

I'd like to thank you for talking with me about the research- assistant position in your seismology lab. I truly appreciate all the time and care you took in telling me about the job and learning more about me.

I'm so pleased that you agree that my senior research project in seismology provides me with excellent experience for this position. I am eager to bring my passion for seismology to the research-assistant position, and I am convinced the knowledge and experience I've already cultivated make me the best researcher for the job.

I very much look forward to learning of your decision soon. Please feel free to contact me if you need more information about my qualifications.

Thank you again for the exhilarating interview.

Sincerely,

John Oakley

5.
A Thank You Letter that Entice the Employer
From http://www.quintcareers.com/sample_thankyou_enticing.html

Note: This letter is a bit lengthy, but it does a good job of summing up the strengths of the interview and enticing the employer with the idea that hiring this candidate means that more ideas and innovations cannot be far behind.


7 Shawnee Road
Short Hills, NJ 07078
201-555-0303

Ms. Sentra Nessen
Dayton Sumner Memorial Art Museum
203 Harbor Street
Baltimore, MD


Dear Ms. Nessen:

I want to thank you for taking the time to interview me yesterday for the position of assistant director of the Dayton Sumner Memorial Art Museum. You, Mr. Dawson, and Dr. Acquino exuded warmth, and I know we could all have an excellent working relationship.

As I further studied the job description for the position, I grew even more confident that I could take the museum to new heights of success. With the resources I've gathered, I am ready to hit the ground running with grant-writing. The 15 percent bonus for grants brought in is an excellent incentive, and I would devote a significant portion of my time to this important venture. I also have a number of great ideas for community and media relations and am excited by your interest in bringing more schoolchildren to the museum.

As I mentioned when we met, I would like to use my fine arts degree and journalism minor to enhance the museum's identity while at the same time meeting the needs and expectations of the community. I believe I can make a significant contribution to the fundraising effort, and I am particularly interested in exploring a corporate donor program.

I am convinced I could bring a new degree of organization to the museum, including sinking my teeth into making the workspace far less chaotic and far more functional. More importantly, I'd like to get communications on track so that newsletters and invitations are sent out on a timely basis. I have some ideas for making the newsletter more user-friendly. I feel it is extremely important to maintain close communication between the board and director, and I am committed to doing so.

Ms. Nessen, I thank you again for considering me for this position. I look forward to the possibility of working with you.

Sincerely,

John Oakley

6.
A Thank You Letter that Aims at Damage Control
From http://www.quintcareers.com/sample_thankyou_damage.html

7 Shawnee Road
Short Hills, NJ 07078
201-555-0303

Mrs. Walter Mellish
Greenley Corp., Inc.
1010 Madison Avenue
New York, NY


Dear Mrs. Mellish:

Thank you for the time you took to interview me for the seminar leader position.

After our interview, I'm convinced that I have the three ingredients you're looking for in your workshop/seminar leaders. I know you expressed some concern in our meeting that I have not worked in a personnel department. I want to stress, however, that I have participated significantly in the hiring process for my sorority and have a solid record of achievement in my human-resources classes.

As for your requirement for public-speaking experience, my having been leader of new-student orientation groups at my college for three years, along with outstanding grades in my public-speaking classes, qualify me nicely.

Finally, I have enclosed some writing samples to further demonstrate the third ingredient, my communications skills.

Thank you again, Mrs. Mellish, for this wonderful opportunity to interview for the seminar leader position. I promise you I won't let you down if you give me the chance to show what I can do. I eagerly await the next step in the process.

Sincerely,

Jane Oakley

7.
A Thank You Letter that Mentions Interview Afterthoughts
From http://www.quintcareers.com/sample_thankyou_afterthoughts.html


7 Shawnee Road
Short Hills, NJ 07078
201-555-0303

Ms. Tess Bonwitt
Razzle Magazine
1010 Madison Avenue
New York, NY


Dear Ms. Bonwit:

I'd like to thank you for the time you spent talking with me about the marketing-research analyst position you have open at Razzle magazine. I am very excited about this position and convinced that my marketing training equips me more than adequately for the job.

I meant to mention during the interview that last summer I attended a three-week intensive seminar on SPSS, the foremost marketing-research software package. I know the job description mentions the ability to use SPSS, and I wanted to make sure you knew that I am extremely well-versed in the use of this software. Please contact me if you have any questions about my ability with this program or about any of my other qualifications.

As you know, my work-study position in the institutional research office here at Rutgers provided an excellent background for marketing- research work.

I look forward to hearing from you soon about the position, and I again thank you for meeting with me.

Sincerely,

John Oakley

8.
A Thank You Letter Following Interview with an On-campus Recruiter
From http://www.quintcareers.com/sample_thankyou_recruiter.html


7 Shawnee Road
Short Hills, NJ 07078
201-555-0303

Ms. Lacy Stilwell
Holbrooks, Inc.
100 Fifth Avenue
New York, NY


Dear Ms. Stilwell:

Thanks so much for talking with me today about the position in fashion merchandising at Holbrook's. I was truly inspired by the energy and dedication to the company that you brought to our interview.

I am positive that I have what it takes to bring the same kind of energy and dedication to your company. As I mentioned, Holbrook's has been my first choice for fashion since before I was a pre-teen. I bought the suit I wore to our interview at Holbrook's!

My education has equipped me for this job, and my enthusiasm will ensure my success. My internships with several local apparel stores have taught me a great deal about meeting the needs of target market segments.

I would like to take the next step in this process and discuss the position further with you at your office in the Long Beach store. I plan to contact your secretary on Friday to schedule a mutually convenient time to meet.

Again, Ms. Stilwell, I thank you most sincerely for your time, your energy, and the inspiration you gave me to launch my career at Holbrook's.

Sincerely,

Jane Oakley

9.
A Sample Thank You Letter for a Career/Job Fair
From http://www.quintcareers.com/sample_fair_thanks.html



3420 Big Tree Lane
DeLand, FL 32720
386-555-0345

Mr. Gary Barnett
Aerial Communications, Inc.
3407 W. MLK Jr. Blvd.
Tampa, FL 33607


Dear Mr. Barnett,

Thank you for taking the time to meet with me at the Central Florida Career Fair today. I certainly appreciate your time and attention in the midst of so many students seeking jobs.

You were extremely thorough in explaining Aerial's customer service and marketing trainee program. Now that I have a better idea of what the position entails, I am even more sure that I would be an asset to your team and to Aerial.

My solid education from Stetson University's Marketing Department and the fact that I have worked my way through college show a work ethic and determination, two qualities you said were important to success at Aerial.

I look forward to an opportunity to visit Aerial's Tampa office and speak to you further about the trainee program. I will contact you next week to arrange an appointment.

Thank you again for your time and consideration.

Sincerely,

Rebecca Leddyfern

10.
Career Networking Thank You Letter
From http://www.quintcareers.com/sample_networking_thankyou_letter.html

7 Apple Court
Eugene, OR 97401
503-555-0303

Ms. Barnett Jones
UPP Business Systems, Inc.
1000 SW 4th Avenue
Portland, OR 97204


Dear Barnett,

Thank you again for agreeing to be a member of my personal "network." This is an important time in my life as I take the plunge to change careers, and I truly value the advice of professionals like you who know the consulting field so well.

I especially appreciate your offer to introduce me to other professionals and consults in your network, which I know will be extremely helpful to me in establishing myself.

Barnett, I can't thank you enough for your willingness to help me launch this next phase of my career. I will be sure to keep you informed of my progress. And please do not hesitate to contact me if you think of any additional suggestions for expanding my network and establishing myself as a consultant.

Sincerely,

John Oakley

Monday, July 26, 2004

 

Some notes on Networking

1.
From http://marketing.dice.com/diceadvisor/junearticle.html

Getting an Employer's Attention

By Debra Feldman, the JobWhiz
Your Executive Ascent - Personally Delivered. Swift, Discreet, Guaranteed.

A new job is not going to find you. If it hasn't found you in the past, it probaly isn't going to in the future, either. It is going to take some logical planning and precise execution to produce new opportunities where you want them and with those you think will further your career. Getting started is by far the most difficult part of any job search. The good news is that you have a golden opportunity to accelerate your job search progress today by leveraging your recent networking experiences (virtual contacts as well as live connections).

Getting Started
The first step is to define the goals for your search campaign: where you want to live and work, what kinds of assignments you prefer, what you'd like to learn, what your next job after this one might be and what you need to learn or achieve in your career to make this possible, your bottom line on key variables like salary, benefits, hours, travel, etc. Then draw up a very specific list naming people whom you recently interacted with and those you would like to contact. Next, get on the stick making appointments, telephone calls and scheduling other opportunities to deepen or establish your relationship with these connections. Don't wait for a job to find you, follow the steps recommended below, to propel yourself towards a new job offer as swiftly as possible on the career path you design.

You want to market yourself making your talents known to more potential employers by connecting with individuals who will appreciate your value. You need to prepare a succinct, persuasive message that unquestionably shows that you have the right stuff. How? By providing enough detail to demonstrate your savviness and enough insights for them to want to know more.

Focus
Don't confuse a potential employer by covering the gamut of issues that may interest them. Rather choose one or two where you can demonstrate your solid expertise to get them intrigued and then expand on these topics only after you have a good rapport established. It is easier for people to be impressed if you just focus on what you can do for them than if you bring up too many subjects. You want to leave them with the impression that you could be their go-to person for something special. In general, specialists get more respect than generalists and command a higher salary as well. If you try to be everything to everyone, you may end up being nothing to anyone. Focus is one of the key ingredients for success in today's job market.

Begin by assembling the names and contact information of those that might be good networking connections and then religiously follow up on your holiday meeting or e-mail exchange. If you didn't get to see or speak to someone you had hoped to run into on the holiday circuit or if there are others that you missed sending a note to, use this occasion to get in touch now.

Network Purposefully
Network Purposefully™ with specifically targeted individuals who have good connections and who are most likely to be able to accelerate your career to the next level.
Who should you contact? Answer this by describing your focus. Review new and renewed contacts made in the past couple of months and identify individuals whom you admire, who are affiliated with companies you'd like to work for, or who know others that you would like to speak with about opportunities. Prioritize this list of contacts so that you can focus your efforts where they are most likely to produce the best results. Rank names by how likely they are to be both accessible and helpful as well as how well connected they are to those who need to know you. Make a commitment to yourself to attempt contact with a minimum of two to four individuals every business day and to stay with this until you have enlarged your network and feel confident that you will be apprised of leads early, before a job is officially announced so that you gain the competitive advantage afforded to those with inside connections. Follow the same steps to reconnect with individuals who you missed during the holidays that are solid prospective networking connections to new opportunities.
What is the purpose of your call? That's sometimes a little tricky. Few of us are comfortable tooting our own horn or asking directly for help. You can improve your networking results by focusing on meeting the contact's needs and gaining their appreciation before bringing up anything about obtaining a targeted introduction or tips about future openings. Before making that initial phone call to a contact, do some Web searching to identify challenges in their organization where you have expertise. Set up a news alert to keep you automatically updated with developments. Offer to share your knowledge which then provides a chance to clearly demonstrate to hiring managers what you offer as a prospective member of their team. Is this a bold strategy? Yes. Is it effective? Yes.
What should you say? Use the research you've gathered to focus the conversation on the contact's needs. You are networking to share information and ideas, to help each other. You are not the one looking for assistance, but want to offer advice and resources. Networking is a two-way street. You should always be on the giving end if you want to grow your connections and be someone that others seek out. By positioning yourself as a generous networker, you get to learn of opportunities that are likely to become new career opportunities without having to actually ask about openings and avoiding the unpleasantness of feeling like a beggar.
How frequently should you try to connect?Before leaving a message, you should call several times at different points in the day, since people have hectic schedules and are usually difficult to reach. Only leave a message once every five days or so and be sure to leave your contact information even if you are sure they have it already. This calling pattern demonstrates that you seriously want to speak to them, are persistent and are respecting their choice to initiate a call to you at their convenience.
When should you call? If you don't want to go through someone's administrative assistant or would prefer to catch them live instead of leaving a voice mail, you have a few options. You can try calling early before the general business day gets started or try reaching them late into the evening when they may not be in a meeting or traveling. If you can obtain their direct dial number, this is preferable to going through the switchboard. You may have to initially make a call just to get the extension from a directory or operator and then keep trying to get through or leave a message. Yes, it is a drag, but you will be successful using this technique if you follow up and are patient.
Getting past the gatekeepers. There is not one surefire way, but try varying your practice among a few of these: ingratiate the gatekeeper as a support for your diligent efforts; ask them to pass an e-mail along that you send to the assistant's inbox; make small talk with the assistant so that they develop a sense of relationship and care about helping you reach your goal. This is better than having the assistant keeping you out of their boss's way. Enlist the assistant's help in arranging a telephone appointment time or suggesting when you might catch your contact on their cell phone or at their desk between meetings or ask them if they would get feedback about your inquiry for you so you don't have to bother their boss. For automated systems, it gets a little dicey since they aren't human so the sympathy factor is eliminated from your repertoire. You can use the company phone directory or call a departmental number that will ring to a live person and ask them to help you reach your contact. You might try getting through via customer service or another manned department. If all else fails, call a client or associate of your contact at another company and ask them for the direct dial information or email address you need.
If you haven't had luck making contact with someone in the past, that doesn't necessarily mean that they would reject you now. One thing is guaranteed and that is change, change in circumstances, change in attitude, and change in needs!

Remember that it's quality interacting, not the quantity of exchanges, that makes for the kind of impression that might generate a recommendation. You want people to like you as a person, trust you, want to help further your career and feel comfortable referring you to their contacts. It may take several calls or meetings until the other person fully appreciates your value and offers a suggestion that can help you network. You want others to sense that you are genuine and would gladly return the favor, that they aren't being used. It takes investing yourself in a relationship so that the other person truly understands what your strengths are and what you'd like to do in your next job.

Just for the next position, but a long term strategy connecting to others in your field. People who also come to you for information or assistance will naturally provide leads to new opportunities as you continue to share ideas and resources. Share your list of individuals you want to know with your contacts and ask if they know anyone you have targeted and if they are willing to help you connect with them. By designing your networking strategy correctly and planning how to use your contacts, you join the ranks of purposeful networkers. Each interaction counts, accelerating you, the candidate, toward personalized connections that ultimately produce job leads.

Copyright, Debra Feldman, 2005

Sunday, July 25, 2004

 

Some notes on Resume - 1

1.
From http://www.taos.com/resumetips.html

Top Ten Technical Resume Writing Tips

List your technical knowledge first, in an organized way. Your technical strengths must stand out clearly at the beginning of your resume. Ultimately, your resume is going to be read by a thoughtful human being, but before it gets to that point it often has to be categorized by an administrative clerk, and make its way past various sorts of key word searches. Therefore, you should list as many directly relevant buzz words as you can which reflect your knowledge and experience. List all operating systems and UNIX flavors you know. List all programming languages and platforms with which you're experienced. List all software you are skilled with. Make it obvious at a glance where your strengths lie - whether the glance is from a hiring manager, a clerk, or a machine.
List your qualifications in order of relevance, from most to least. Only list your degree and educational qualifications first if they are truly relevant to the job for which you are applying. If you've already done what you want to do in a new job, by all means, list it first, even if it wasn't your most recent job. Abandon any strict adherence to a chronological ordering of your experience.
Quantify your experience wherever possible. Cite numerical figures, such as monetary budgets/funds saved, time periods/efficiency improved, lines of code written/debugged, numbers of machines administered/fixed, etc. which demonstrate progress or accomplishments due directly to your work.
Begin sentences with action verbs. Portray yourself as someone who is active, uses their brain, and gets things done. Stick with the past tense, even for descriptions of currently held positions, to avoid confusion.
Don't sell yourself short. This is by far the biggest mistake of all resumes, technical and otherwise. Your experiences are worthy for review by hiring managers. Treat your resume as an advertisement for you. Be sure to thoroughly "sell" yourself by highlighting all of your strengths. If you've got a valuable asset which doesn't seem to fit into any existing components of your resume, list it anyway as its own resume segment.
Be concise. As a rule of thumb, resumes reflecting five years or less experience should fit on one page. More extensive experience can justify usage of a second page. Consider three pages (about 15 years or more experience) an absolute limit. Avoid lengthy descriptions of whole projects of which you were only a part. Consolidate action verbs where one task or responsibility encompasses other tasks and duties. Minimize usage of articles (the, an, a) and never use "I" or other pronouns to identify yourself.
Omit needless items. Leave all these things off your resume: social security number, marital status, health, citizenship, age, scholarships, irrelevant awards, irrelevant associations and memberships, irrelevant publications, irrelevant recreational activities, a second mailing address ("permanent address" is confusing and never used), references, reference of references ("available upon request"), travel history, previous pay rates, previous supervisor names, and components of your name which you really never use (i.e. middle names).
Have a trusted friend review your resume. Be sure to pick someone who is attentive to details, can effectively critique your writing, and will give an honest and objective opinion. Seriously consider their advice. Get a third and fourth opinion if you can.
Proofread, proofread, proofread. Be sure to catch all spelling errors, grammatical weaknesses, unusual punctuation, and inconsistent capitalizations. Proofread it numerous times over at least two days to allow a fresh eye to catch any hidden mistakes.
Laser print it on plain, white paper. Handwriting, typing, dot matrix printing, and even ink jet printing look pretty cheesy. Stick with laser prints. Don't waste your money on special bond paper, matching envelopes, or any color deviances away from plain white. Your resume will be photocopied, faxed, and scanned numerous times, defeating any special paper efforts, assuming your original resume doesn't first end up in the circular file.

2.

Added 1/11/2007

发信人: sadhuzx (【0011】全职选手), 信区: AdvancedEdu
标 题: CV vs Resume
发信站: 瀚海星云 (2004年08月30日14:06:50 星期一), 站内信件 WWWPOST

经常有新手问CV跟Resume有什么区别,其实区别不大,下面就贴个老美眼中的区别:

Curriculum Vitae: A curriculum vitae is usually long, often several pages.
Resume: A resume is short and in many cases, a one pager is recommended.

Curriculum Vitae: A curriculum vitae is more descriptive.
Resume: A resume skims the surface.

Curriculum Vitae: A curriculum vitae is often used when applying for academic or research positions.
Resume: A resume is used in a wide variety of situations - job applications, college admissions...

Curriculum Vitae: Academic, curricular, and scholarly areas are in considerable focus. Hence you will find details of awards, publications, projects, honors, memberships, affiliations ...
Resume: These academic areas are mentioned, but the resume paints a much broader picture.

Saturday, July 24, 2004

 

Some notes on Business Dining

1.
From http://www.professionalimagemgt.com/art-artofbusiness.htm

The Art of Business Dining

By Juanita Ecker
Association Advocate, June 2002

You have invited an important client for a business lunch. You are interviewing for a job, and a meal is part of the interview. You are attending an awards dinner. Do you know how to use the cutlery properly? Do you know which side your bread plate is on? In short, do you practice dining etiquette? In situations like these, your table manners are on display. Making a good impression requires that you know the rules of dining. Fortunately, they are easy to follow. Use these tips to help you maneuver the business meal with finesse.

The napkin.
When everyone is seated, place your napkin on your lap, with the fold toward you. Do not tuck it in to your shirt collar to save your tie or blouse. When you need to leave the table-for instance, to use the restroom-the words "Please excuse me" are all that is needed. Your associates do not need to know where you are going. When you leave the table, place your napkin on your chair, not on the table.


The silverware.
The knives and soupspoon are always on the right. The forks are always on the left. The rule of thumb is to work your way in from the outside of the place setting. At a typical restaurant, the table is set for two courses, a salad and an entrée: the salad fork is farthest to the left, and the entrée fork is closest to the plate. At a banquet or formal dinner, the table may be set for many courses; the place setting and the amount of silverware on the table will tell you how many courses will be served. Remember that at a formal dinner, the fork and spoon above the plate are used for dessert.


The salad course.
In America, salad is often served as the first course. It is OK to cut your salad, but cut only a few bites at a time. If you are at a restaurant that does not offer both a salad knife and an entrée knife, you may use your entrée knife to cut your salad; then, after you finish the salad, place the knife across the top of your bread plate, with the blade facing toward you and the handle pointing toward the right. If you are at a formal dinner, both the salad fork and salad knife will be removed when that course is finished.


The table setting.
Where do all the plates and glasses go? A simple way to remember is "solids to the left, liquids to the right." Your salad and bread plates are to the left of the dinner plate; your water and wine glasses are to the right. If you are seated at a round table for a formal dinner, the napkin is often placed in the water glass-to the right of your plate. I often see people taking the wrong napkin or using the wrong bread plate at these formal dinners. Once one person uses the wrong implement, it throws off the whole table. Remember this simple formula so that you are not the one to blunder.


Bread and rolls.
These items are always passed to the right. If the breadbasket is in front of you, open it and hold it for the person to your right. Take your roll only when the basket comes back around to you. Your butter knife is not for cutting your roll; use it only to take butter from the butter dish and to butter your bread. Do not cut your roll in half, butter it and eat it like a hamburger bun. The proper way to eat bread is to break off one piece at a time, butter it with the butter knife and place it in your mouth.


The soup course.
Spoon soup away from you. Sip it from the side of the soupspoon; do not turn the spoon around and put the end in your mouth. Do not blow on the soup to cool it off. Instead, let it cool before eating. When you are nearly finished with the soup, and you want the last few morsels, tip the bowl away from you, not toward you. In between sips, and when you are finished, leave the spoon on the plate beneath the bowl.


Silverware positions.
Once a utensil is picked up, it should never be placed back on the table. Don't make the mistake of leaning your silverware partly on the plate and partly on the table; it shows a lack of dining etiquette. If you want to take a break from eating to participate in the conversation, set your fork down on the plate with the tines facing up and pointing to the center of the plate and place your knife at the top of the plate, blade facing inward. This is the proper placement for the American style of dining.

When you have finished eating, place your knife and fork in the "4:20 position": that is, if the plate were a clock, the "hands"-your utensils-would say 4:20. The fork is closest to you, and the knife is right behind it, with the blade facing inward. This position tells the wait staff that you are finished with your meal.


Don'ts.
If you want to mind your manners, there are some things you should never do. For instance, do not:

Chew with your mouth open or make smacking noises when you chew. Instead, chew quietly with your mouth closed.

Speak with food in your mouth.

Chew ice. Ice is not food.

Push food onto your fork with your fingers.

Hold the fork like a shovel. The fork is held the same way you hold a pencil.

Reach across someone. Instead, ask him or her to pass the item you want.

Wave your utensils in the air while you speak.

Engage in personal grooming at the table (for instance, combing hair or applying lipstick).

Pick your teeth at the table. If something is lodged in your teeth, excuse yourself and take care of it in the restroom.
Your table manners-or lack of them-have a big impact on your professional presence. Don't do anything at the table that will embarrass you or your dining partners. Instead, use these tips to finesse the business meal with poise and grace.

2.
From http://www.microsoft.com/smallbusiness/resources/management/customer_relations/5_business_lunch_faux_pas.mspx

5 business-lunch faux pas
By Christopher Elliott
The recipe for a successful business meal seems deceptively easy. "Let's meet for lunch," you tell a client or associate. You get together. You talk business.

Sounds simple enough. But you know better.

A business lunch is part meal, part meeting. It's informal, but at the same time there's a long list of unwritten rules that can't be broken. A business meal is an opportunity to show off your culinary know-how — or expose your bad taste in restaurants. There's so much that could go wrong, it's no wonder 40% of us prefer to "brown bag" it, according to a recent restaurant trade association survey.

The ingredients to a successful business lunch don't have to be a mystery, however. According to a poll conducted by The Creative Group, an advertising and marketing firm in Menlo Park, Calif., being rude to a restaurant employee is the No. 1 reason a business lunch goes bad. What are other reasons?

• Arriving late.

• Bad table manners.

• Dressing too casually.




Good reasons to junk your electronic cash registers
1. They get old. 2. They don't grow with your business. 3. You may be better off automating your store(s) with Microsoft's Retail Management System. Here's why.
More



If you've been in business for more than a few weeks, you probably already know that you attract more metaphorical bees with honey than with vinegar. You also know the importance of punctuality, and you know how to use a napkin. And you show respect by wearing business attire.

But what else can doom the fabled business meal, and how do you keep it from happening?

Here's a look at five other common business-lunch faux pas that are easily preventable:

1.
Choosing the wrong restaurant. Picking the right place for a business lunch is hardly a no-brainer, especially if you're in an unfamiliar city. And even if you're on your own home turf, there's still the possibility that something could go wrong. For example: inviting a prospective client who is allergic to shellfish to a seafood restaurant. Some establishments just aren't meant for business meals. Brooks Hurd remembers one such place, where his co-workers met to welcome back an employee who had just gotten out of the hospital. "The appetizers and main course were good, but not outstanding," recalls Hurd, a consultant in San Luis Obispo, Calif. "The quality did not match the prices. Service was slow. The meal dragged on." Then, during dessert, Hurd says, a waiter accidentally dropped strawberry shortcake on the guest of honor. "The result was stunning."

Tip: Rely on multiple sources for a restaurant recommendation. If you consult a restaurant survey such as Zagat's, make sure that you also ask someone who lives in the area to vouch for your selected establishment. And don't forget to check with your business contact. It's embarrassing to ask a vegetarian to meet you at a steak restaurant.

2.
Inviting the wrong guests. Oh, the grief I got from readers after I admitted that I brought my infant son to a business lunch in a previous column. "I couldn't stop shuddering at the thought of sitting down to a working lunch with a business client -- or my partners -- if one of them has brought along his kids," wrote Lisa Floyd. "Don't misunderstand; I love kids. But I don't believe business and kids mix." How true. And as I pointed out in that earlier column, there are places where children clearly don't belong, and a business lunch is one of them. But children aren't the only other meal guests who might be considered bad company. How about the tag-along spouse who wasn't invited? The intern? Or, heaven forbid, the company lawyer (when no legal matters are on the table)? Don't laugh, it's happened to me.

Tip: Follow up your verbal lunch invitation with an e-mail confirming the guest list. You don't have to be obnoxious about it. A simple, "Hey, just a note to let you know I've made reservations for two at Chez Pierre's at noon next Tuesday," would be enough to get this message across: No interlopers, please.

3.
Sitting at the wrong table. The service may be spectacular, and you might be meeting with the right people. But what if you can't discuss the deal? When I worked in New York, the deli was a favorite spot to do lunch. Good food, fast service, always a convenient location. What more could you want? Well, just try connecting with a confidential source at a sandwich shop. During lunch hour, a mob of hungry people moves through the joint, yelling orders across the counter and crowding around your table. This is no place to talk business. On the flip side, I also never completely trusted the quiet restaurant where you had to whisper for fear of being overheard by the folks sitting at the next table. Bottom line: You don't want anyone eavesdropping on you business lunch. The ideal establishment comes with several booths where your conversations can neither be seen nor heard.

Tip: One of my favorite Web sites that offers specific advice on discreet meeting places is Ontheroad.com, which, unfortunately, no longer appears to be updated regularly. But it still offers a database of restaurants ideal for business meals. Once you've chosen a place to eat, call ahead and mention that you'd like a little privacy. Some places might be able to offer a separate dining room if it isn't being used by another party.

4.
Saying the wrong thing. Remember the part about the unwritten rules? Here's one of them: At an American business lunch, it's considered inappropriate to get down to business before the waiter has handed you the menu. In other countries, you don't talk business until the first glass of wine has been poured and the host offers a toast. Elsewhere, ordering wine is considered inappropriate. I'll never forget the shocked expression on my host's face when I sat down to lunch with him, whipped out my business card, and immediately began talking about work. He'd spent a considerable amount of time in Europe and obviously preferred to ease into a business discussion. But I foolishly ignored his discomfort. That business lunch was a failure.

Tip: A how-to on business etiquette is beyond the scope of this column. But a good place to start is Getcustoms.com, which is published by the authors of the book "Kiss, Bow or Shake Hands: How to Do Business in Sixty Countries." It offers timely tips on how to take customs into consideration when you're traveling on business.

5.
Ending it the wrong way. The conclusion of a business meal is as important as its beginning. A verbal "thank you" at the end is always appropriate (even if it didn't go as you planned). It should be followed with an invitation to reciprocate at a future date. If possible, send a thank-you note (which is also another opportunity to send your business card), noting what you specifically liked about the meal and, possibly, recapping the conversation. As a journalist who sometimes writes opinionated stories, I've been to lots of "bridge-building" lunches, set up by well-meaning publicists with the intention of mending fences. Sometimes they work, but sometimes they fall flat. You know those scenes in made-for-TV movies where someone throws down the napkin and walks away from the table in a huff? They're not imaginary. The point is, when the lunch doesn't conclude the way you hoped it would, it's still important to end it on the right note. Write a thank-you card, even if you never expect to do business with this person again.

Tip: One of the most effective strategies I know to avoid an unhappy conclusion is to go easy on the alcoholic beverages. Many business meals end tragically at the bottom of a bottle of wine. Don't get me wrong: I enjoy a nice martini as much as the next guy. But it can be a bad idea to have one too many at a business get-together.


Sometimes, of course, a business lunch is a bad idea to begin with. Knowing when to call off a mealtime meeting is perhaps the most important business instinct to develop. If you're not feeling well or your own company is in turmoil, you might want to consider canceling — if not for the sake of your business, then at least for your own health. But if you decide to do lunch, take a little time to pick the right restaurant, invite the right guests and find the right table. And mind your manners.

Friday, July 23, 2004

 

Some notes on presentation - 1

1.
发信人: rossby (五十岚已夜), 信区: Science
标 题: Re: 中国人做presentation
发信站: Unknown Space - 未名空间 (Thu Mar 17 08:39:41 2005), 转信

【 在 lipstick (苍凉的手势) 的大作中提到: 】

We had a course, "oral presentation", in graduate school taught by a
former head of a NASA lab. It is very helpful.

这东西也有八股可循, 比如
1. title
2. Road Map (Outline)
3. Motivation
4. Methodology
5. Result
6. Conclusion

每张slide上面的文字千万不要太多,提纲挈领的来几句就行了。我们以前被教育
的原则是如果你的slide上面超过40个字, 肯定没人耐心读完。最好每个slide都有个
小title, 大家好知道你为什么show这张slide。当然,conclusion上的字可以多点。

Outline/Roadmap也很重要,尤其是长talk,讲着讲着大家都晕菜了,把Roadmap
在show一次,提醒大家现在讲哪儿了。

别写下来背,提前自己多练几遍,练熟了上去讲的时候就流畅了。

最后一条最关键,讲seminar一定争取越简单明了能让更多的人听懂越好。你想,
底下坐了一堆professors, 你云里雾里把他们全说晕了,他们多郁闷,以为自己年纪大了
不行了。你要是简单的讲完了,大家全听懂了,一个比一个高兴,觉得自己还是smart,
不同方向的东西一听就明白,呵呵。

2.
发信人: happylife (美丽人生), 信区: Science
标 题: Re: 中国人做presentation
发信站: Unknown Space - 未名空间 (Thu Mar 17 11:59:10 2005) WWW-POST

General rules:
1. Clear slides: Less words, less equations. more figures, more cartoon
and diagrams...
2. For short talk, concentrate on the IDEA(why it is cool) but not
details.
3. Don't recite. Write down key points (words) on on the slides to remind
yourself what you should talk about on this slides. Good slides should give
enough guide for you that when you see it you know exactly what to say and in
the right order. Don't worry about English gramars. Nobody really cares.
4. If you can, do practise the pronounciation. Especially the common
words in your talk.
5. Keep eye contact with the audience or at least look to the direction
of audience, which can show your confidence and help them to concentrate.
6. When question is asked. remember the 3 seconds rule:
No matter you know the answer or not, you should response in 3 seconds.

if you don't know the answer or need a few seconds to think:
You can say:"sorry Can you repeat the question slowly?"
you can say :" if you understand the question correctly, you were
asking......"
you can say:"uh, it's a good question,..." then think a short while...
You can say:" I have thought about it. but I don't have clear answer yet."
" This is a very intresting question and when I get better answer I will try
to inform you."
"This question is related to ...... (other things), which is a genreal problem
or genreal issue in this field. people have different views on that. Though I
don't have a good proof or explaination for it now, I am not along those who
believe that....."

You have to say something in 3 seconds. Anything is fine. Say something then
think.
Don't stand there thinking silently without any response. A few seconds
silence at that moments
can make the audiences feel they have waitted very long....

BTW.
my boss is very cool.
Somebody said that Clinton is the best speaker ever and my boss should be the
second. Just joke.
He taught me something about presentation, and I am not sure it will be
suitabel to you or not.

He shows the most impressive gragh or data on the first page to get people's
interests and attention. He said the only way to make people remember it is to
say it at the begining. Repeat the detail in the middle and emphasize again at
the end.
He says, if you can teach the audience something, make them understand
something. The audience will like it. He never give up a single chance to pass
sample or model around to the audience.

He talks about 2 slides per minutes. While my another advisor told me no more
than 1 slide per minute (a few graghs on one slides should be considered a few
and be talked for a few minues)
That are just different styles.

3.
From http://pag.csail.mit.edu/%7Emernst/advice/giving-talk.html

Giving a talk
by Michael Ernst
January, 2005
Contents:

Introduction
The slides
The presentation
Answering questions
Practice talks
Other resources

Introduction
There are surely many good references regarding how to give an effective talk — that is, a technical presentation, whether at a conference, to your research group, or as an invited speaker at another university or research laboratory. This page cannot replace them, but it does briefly note a few problems that I very frequently see in talks.

Remember that the goal of a talk is similar to the goal of a paper. You have done some research, and you need to convince the audience that the research is worthwhile (is useful, solves a real problem), that it is hard (not already solved, and there are not other ways to achieve equally good results), and that you have solved it. If any of these three pieces is missing, your talk much less likely to be a success. So be sure to provide motivation for your work, provide background about the problem, and supply sufficient technical details and experimental results.

Get feedback! One of the most effective ways to improve your work is to get advice from others.

The slides
Use descriptive slide titles. Do not use the same title on multiple slides (except perhaps when the slides constitute an animation). Choose a descriptive title that helps the audience to appreciate what the specific contribution of this slide is. If you can't figure that out, it suggests that you have not done a good job of understanding and organizing your own material.

The last slide should be a contributions or conclusions slide, reminding the audience of the take-home message of the talk. Do not end the talk with future work, or with a slides that says "the end" or merely gives your email address. And, leave your conclusion slide up after you finish the talk (while you are answering questions). One way to think about this rule is: What do you want to be the last thing that the audience sees (or that is sees while you field questions)?

Start your talk with motivation and examples — and have lots of motivation and examples throughout. For the very beginning of your talk, you need to convince the audience that this talk is worth paying attention to: it is solving an important and comprehensible problem. Never start your talk with an outline slide. (That's boring, and it's too early for the audience to understand the talk structure yet.) Always give the motivation or example first. It can be useful to show an outline slide at the start of each section, to help the audience stay on track (or help those who got distracted or lost to rejoin you), but often you don't need one for the introductory, motivational section of the talk.

Make effective use of figures and color. Avoid a presentation that is just dozens of pages of text.

Do not use textured or colored backgrounds or slide titles, transition effects, and similar eye candy. At best, you will distract the audience from the technical material that you are presenting. At worse, you will alienate the audience by giving them the impression that you are more interested in graphical glitz than in content. Your slides can be attractive without being fancy, but make sure that each element on the slides contributes to your message; if it does not, then remove it.

The presentation
When giving a presentation, never point at your laptop screen; amazingly, I have seen quite a few people to this! Using a laser pointer is fine, but the laser pointer tends to shake (especially if you are nervous) and can be distracting. I prefer to use my hand, because the talk is more dynamic (and the pointing is harder to miss) if I stride to the screen and use my whole arm. You must touch the screen physically (or come within an inch of it); pointing with your finger/hand from afar is confusing, as it is too hard for the audience to triangulate to what you are indicating (especially due to shadows and multiple points of view in the room).

Make eye contact with the audience. This draws them in and lets you know whether you are going too fast, too slow, or just right. Similarly, being animated is good, but do not pace. This is very distracting, and it gives an unprofessional impression.

If you get flustered, don't panic. One approach is to stop and regroup; taking a drink of water is a good way to cover this, so you should have water on hand even if you don't suffer from dry throat. Another approach is to just skip over that material; the audience is unlikely to know that you skipped something.

Think about your goal in giving the talk. When presenting to your own research group, be sure to leave lots of time for discussion and feedback at the end, and to present the material in a way that invites interaction after and perhaps during the talk. (When presenting to your own group, you can perhaps give a bit less introductory material, though it's hard to go wrong with intro material. It should go quickly for that audience, and it's always good to practice giving the motivation, context, background, and big ideas.)

Answering questions
When an audience member asks a question, it is a good idea to repeat the question, asking the questioner whether you have understood it, before answering the question. This has three benefits.

You ensure that you have understood the question. When thinking under pressure, it can be far too easy to jump to conclusions, and it is bad to answer a question different than the one that was asked. A related benefit is that you get to frame the question in your own words or from your own viewpoint.
You give yourself a few moments to think about your answer.
If the audience member does not have a microphone, the rest of the audience may not have been able to hear the question clearly.

Be willing to answer a question with "no" or "I don't know". You will get into more trouble if you try to blather on.

Practice talks
(Also see Tessa Lau's advice on giving a practice talk — which focuses on a practice talk for a PhD qualifying exam, but is relevant to talks in general.)

Always give a practice talk before you present in front of an audience. Even if you have read over your slides and think you know how the talk will go, when you speak out loud your ideas are likely to come out in a different or less clear way. (This is true about writing, too: even if you know what you want to say, it takes several revisions to figure out the best way to say it.) In fact, you should practice the talk to yourself — speaking out loud in front of a mirror, for example &mdash before you give your first practice talk. In such a practice session, you must say every word you intend to in the actual talk, not skipping over the parts that are difficult.

It can be a good idea to keep your practice talk audience relatively small &mdash certainly no more than 10 people. In a large group, many people won't bother to speak up, and if the pool of potential attendees is larger, it gives you the chance to give multiple practice talks, since the best feedback is given by someone who has not seen the talk (or even the material) before. Giving multiple practice talks is essential for high-profile talks such as conference talks and interview talks. However, the group shouldn't be too small, because otherwise you might be convinced to change the entire structure of your talk by one person who has a different view; getting a balance of opinions will help you avoid making too many mistakes in any one direction.

Consider videotaping yourself to see how you come across to others. This information can be a bit traumatic, but it is invaluable in helping you to improve.

When giving a practice talk, number your slides (say, in the corner), even if you don't intend to include slide numbers in your final presentation.

When giving a practice talk, it is very helpful to distribute hardcopy slides (remember to include slide numbers) so that others can easily annotate them and return them to you at the end of the talk. (Also, the audience will spend less time trying to describe what slide their comment applies to, and more time writing the comment and paying attention to you.) For non-practice talks, you generally shouldn't give out hardcopy slides, as they will tempt the audience to pay attention to the piece of paper instead of to you.

Go to other people's practice talks. This is good citizenship, and cultivating these obligations is a good way to ensure that you have an audience at your practice talk. Furthermore, attending others' talks can teach you a lot about good and bad talks &mdash both from observing the speaker and thinking about how the talk can be better (or is already excellent), and from comparing the the feedback of audience members to your own opinions and observations. (This does not just apply to practice talks: you should continually perform such introspective self-assessment.)

Other resources
Also see Ian Parberry's speaker's guide.

4.
From http://tlau.org/advice/quals-practice.html

How to give a quals practice talk
Here's a collection of random tips for giving a successful practice talk, based on my experience giving and attending quals practice talks at the University of Washington. Following these tips won't guarantee that you have a good presentation, but they address some of the more common issues that come up in practice talks, especially for students just learning presentation skills.

Although some of this is specific to the UW CSE qualifying exam process, I hope that much of the advice is generally useful. I give thanks to the UW CSE department for teaching its students excellent presentation skills and having a student culture that encourages friends to help each other learn how to give great talks.

Organization and Content
Think carefully about what information you want to get across. What are the most important two or three points in your talk? How can you explain them most clearly? A 30 minute talk isn't long enough to go into very many details. How does each slide support your main idea?
What did you do and why should we care? Your talk should focus on these two questions. Tell us what you did in the first few slides (even if it's only at a high level; the details will follow) and why it's important. Be sure to distinguish between your contribution and prior/existing work.
Aim for 20-25 slides for a 30-40 minute talk. Of course, this number will vary by speaker, but it's a good rule of thumb. Anything more than that, and you are almost guaranteed to run overtime.
You don't have to tell us all the details. You can always refer the audience to your paper for the full details. If you're worried about it, have detailed slides on hand in case someone asks a question.
Don't show code on your slides unless you have a very good reason. "This is how I implemented the Foo algorithm" is a bad reason. Instead consider demonstrating how the algorithm works on a specific example. "These code snippets show how you can do in 3 lines what used to require 100 lines of code" is a borderline acceptable reason, but only if that code reduction is one of the main contributions of your work. Flash the code up on the screen for a minute, then move on.
Don't put too much text on your slides. Also, don't just read off your slides. If you can do this, you have too much text on your slides. A good rule of thumb is to use at least a 24pt font for the body text. I use 32pt.
Presentation
Talk through your slides at least once before your practice talk. Stand in front of a mirror and talk to yourself. Or borrow a tape recorder and record yourself talking. You'll get a better feel for how you sound, and you'll notice interesting things such as the fact that you talk too fast or rely on hand gestures to get your point across. In addition, you'll find out how long your talk will run before inflicting it on the nice people attending your practice talk.
Consider giving two practice talks. If this is your first time giving a talk about your research, expect to make a lot of revisions to your slides, especially after your first practice talk. Scheduling two practice talks also means having two time slots available for people who can't make one or the other. This may be overkill for some people; I gave two practice talks and was greatly helped by both, but good speakers won't find this necessary.
Attend other practice quals talks, even if they're not directly in your field. Find out what other people do right and wrong, and think about how you could do better yourself. Think about how they structure their talks and question whether it would work for yours.
Don't use two projectors unless you have a very good reason. It's worthwhile to examine your talk carefully and see if you can restructure it to only use one projector. A lot of times when you think you need both, you don't. Two projectors cause unnecessary overhead in switching between the two and causing people to focus on each one in turn.
Niceties
Make copies of your slides as handouts. It's much easier to make notes on the handouts than to try to scribble notes on pieces of paper. If you use PowerPoint, print them 6-up (6 slides per page) and preferably duplex. Bring enough copies to go around.
Number your slides. They're easier to reference by number as we start picking apart your presentation.
The Audience
Select a mix of people who are and aren't familiar with your field. The people who are familiar with the grotty details of the algorithms/systems/techniques/theorems you're discussing will likely have detailed comments on the correctness of your work and will ask you probing questions. The people who aren't will make sure your talk is accessible to non-experts.
Find out which of your fellow students give helpful comments at other people's practice talks. Invite them to yours. Bribes help.

5.
Ian Parberry's Speaker's Guide

http://www.eng.unt.edu/~ian/guides/speaker.html

6.

Thursday, July 22, 2004

 

About Reference Letter

1.
Sample Faculty Reference Letter
From http://www.naceweb.org/about/public/formfacref.htm

Dear [Name of Employer]:

This reference letter is provided at the written request of [name of student], who has asked me to

serve as a reference on [his/her] behalf. It is my understanding that [name of student] is being considered by your organization for the position of [job title]. Please be advised that the information contained in this letter is confidential and should be treated as such. The information should not be disclosed to [name of student, if student has waived access] or anyone in your organization who would not be involved in the hiring decision regarding this individual. Additionally, the information should not be disclosed to anyone outside of your organization without the consent of the student.

I have known [name of student] for the past [number of months, semesters, years] as [he/she] has taken the following courses which I teach: [list courses, give brief description of content of course]. As [his/her] professor, I have had an opportunity to observe the student's participation and interaction in class and to evaluate the student's knowledge of the subject matter. I would rate the student's overall performance in these subjects as average. This is evidenced by [his/her] grades--[state the grades].

[One or two specific examples of the student's performance may be appropriate.] As part of [his/her] grade in [name of course], the student was required to prepare a paper. The paper was designed to measure the student's ability to research, to analyze the results of the research, and to write. [Discuss how the paper submitted by the student indicated to you the student's skills in these areas.] Based upon this, I rate the student's skills competent but not excelling.

The one area in which the student performed above average was in oral communications. [Give specific example to support this.]

Based upon the student's academic performance and my understanding of the position for which the student is applying, I believe the student would perform (place overall evaluation here).

If you would like to discuss this further, please feel free to contact me.

Sincerely,

SOURCE: College Placement Council Legal Monograph: A New Dilemma: Reference Letters
and Checks.

2.
To whom it may concern:
From http://jobsearch.about.com/od/referenceletters/

I would like to recommend Sharon Doe as a candidate for a position with your organization. In her position as Staff Assistant, Sharon was employed in our office from 2000 - 2004. Sharon did an excellent job in this position and was an asset to our organization during her tenure with the office. She has excellent written and verbal communication skills, is extremely organized, can work independently and is able to follow through to ensure that the job gets done.

During her tenure with XXXX, Sharon was responsible for supervising the department office assistants. These assistants, under Sharon's management, were responsible for many of the basic office administrative and clerical functions.

Sharon effectively scheduled and managed several assistants each to maintain efficient office operations.
Sharon was always willing to offer her assistance wherever necessary and had an excellent rapport with the many constituents served by our office including clients, employers and other professional organizations. She would be an asset to any employer and I recommend her for any endeavor she chooses to pursue.

Yours truly,

Jane Smith

3.
From http://jobsearchtech.about.com/od/letters/l/aa021400_ex3.htm

[Recipient's address block - optional]
[Address]
[Address]

Dear [Recipient's name] or To Whom it May Concern:

[First and foremost, if you don't feel comfortable writing a letter of recommendation, don't. A vague or fabricated recommendation letter might do more harm than good. Start by identifying your relationship with the person for whom you're writing the letter. Are you the person's manager, co-worker or professor? How long have you known or worked with the person?]

[Picture the person in his or her job role. Point out a variety of positive traits while focusing on work ethics, accomplishments, skills, and significant contributions (use specific examples). If you draw a blank, ask the person to refresh your memory. If you have access to the person's merit reviews, refer to them for hints. If for business reasons you're sorry to see this person go, say so. Avoid vague, powerless words such as nice, good, fine and reasonable. Use words such as excellent, superior, instrumental, creative, innovative, efficient, dependable, articulate, meticulous, self-starter and confident.]

[Wrap it up with a recommendation to hire. Close by offering to provide more information. Include your contact information if it's not in the letterhead.]

Sincerely,

[Sign here]


[Your name]
[Your title]

cc [Names for copies - optional]

4.
Tips for Writing a Letter of Reference

From http://www.jobweb.com/Resources/Library/correspondence_for_the_job/Tips_for_Writing_a_221_01.htm

by Ralph Brigham, Montana State University

In today's competitive job market, job applicants are forced to use every available tool to be successful. A letter of recommendation must be taken seriously. It could mean the difference between being hired or being rejected. Print a copy of these tips for anyone you ask to serve as a reference.

The appearance of a letter is a reflection on both you and the candidate and it can also determine whether it will be read or not. Please type your recommendation.


Include your affiliation/relationship with the person. Were you a supervisor? President of the company? Adviser? Professor? It is important to indicate this because a professor may see the academic skills while a supervisor may be able to identify work habits.


Give honest and factual information. When approached to write a recommendation, ask yourself if you honestly know the person's qualities. If you have not had much contact with the person you cannot give an accurate description. It would be better to decline to write a recommendation than to write a vague or irrelevant one.


Have the person give you a list of accomplishments, organizations that he/she belongs to, or any other relevant information. It might surprise you to see how much that person has done outside of your contact with them. This can also help you get a more accurate picture of the individual. Having the person give you a copy of his/her resume is an easy way to have this information at hand.


Concentrate on several different aspects of the person. Specifically identify his/her skills, attitudes, personal attributes, and growth, as well as his/her contributions to and performance within your organization. Also, if you do make negative comments, back them up with facts.


Don't reference characteristics that can be the basis of discrimination, such as race, color, nationality, gender, religion, age, appearance, any handicapping condition, marital or parental status, or political point of view.


Beware of the power of words! Some words seem harmless in every day conversation, but carry positive or negative connotations to a prospective employer.

Avoid bland words such as:
nice, good, fairly, reasonable, decent, satisfactory

Use powerful words such as:
articulate, effective, sophisticated, intelligent, observant, significant, expressive, creative, efficient, cooperative, imaginative, assertive, dependable, mature, innovative


The following list of attributes (compiled by the National Association of Colleges and Employers) is often listed by employers as tools on which to base eventual selection. So, these are excellent points to address:
ability to communicate
intelligence
self-confidence
willingness to accept responsibility
initiative
leadership
energy level
imagination
flexibility
interpersonal skills
self-knowledge
ability to handle conflict
goal achievement
competitiveness
appropriate vocational skills
direction.


A recent national publication (1991 ASCUS Annual) listed the following eight intangibles as important when evaluating teaching candidates:
empathy,
native intelligence,
a divergent, abstract thinking style,
a high level of commitment,
the ability to be a "self-starter,"
a high energy level,
the recognition that excellence is a journey, not a destination, and
the potential ability to lead.


Please return the recommendation promptly, because a job may depend on the punctuality of the recommendation.

5.
From http://www.careerlab.com/letters/chap08.htm

Few hiring managers trust their own judgment when making hiring decisions, especially at higher levels. That's why companies seek outside opinions. Pay attention to what others say, because nothing can hurt you worse than a luke-warm reference.
In seeking testimonials, don't limit yourself to former bosses. Anyone who knows your work can speak on your behalf. That includes peers, subordinates, suppliers, vendors, consultants, even customers. In short, those who've been above you, below you, and all around you.

Don't leave matters to chance, hoping your references will say the right thing. They may be taken off guard, or they may actually contradict you. The best way to proceed is to draft a statement for your reference person to sign or revise. Giving them the raw material simplifies their task. Remember, few busy managers like to write. It's time consuming, and they've often got urgent matters to handle. If you don't provide them with a written draft, your request for a reference letter may be delayed for weeks.

A well-written reference letter should address these issues:

Job title and dates of employment
Relationship of the writer
key promotions
Duties and responsibilities
Work and/or management style
Areas of major strength
Special training Global contributions
Specific results and achievements, and
Warm personal endorsement (if appropriate)
As always, emphasize results and achievements. That's what sells.

Wednesday, July 21, 2004

 

About Phone Interview

1.
From http://www.job-employment-guide.com/phone-interviews.html

Phone interviews are becoming very popular these days. For employers, they are a cost- and time-effective way to test your qualifications, interest, desired compensations, etc, and see if there is a match between you and the position. The interview results can be used to select a pool of qualified candidates for on-site interviews. This type of interview is ideal for screen candidates who are living out of the state. For job seekers, they are the trial run for the on-site interviews and are some opportunities that you should not bumble. Your goal is not to get an offer, but to secure an on-site interview from the interviewer or the hiring manager. Since the interviewer can not see you during the phone call, so you can take notes or have a written list of questions you want to ask handy. The disadvantage is that you can not use your body language.

Phone Interview Tips

Phone interview tips: before the interview:

Write down your contact information including your phone number and email address in your cover letter.
Record a short and professional answering machine message in case the interviewer has to leave a message.
Get a high quality phone and make sure you can hear clearly on the phone.
Keep your resume, pen, paper, calendar, company information by the phone. You may also want to keep a list of questions you'd like to ask the interviewer and answers to questions you anticipate being asked by the phone.
Find a quiet place to take the call, you don't want to have radio, TV, children or pets in the background.
Phone interview tips: during the interview:

Suggest an alternative time if it's not convenient for you to take the call.
Ask the interviewer's name and contact information so that you can call or email him back.
Don't chew gum, smoke, drink or eat during phone interviews.
Speak slowly and clearly. You can practice phone interview beforehand, but don't sound scripted when you answer questions.
Smile and keep plenty of energy and enthusiasm in your voice. Looking into a mirror can give you instant feedback and help keep your self-conscious.
Stand up. Many people think that if you stand while talking on the phone, you are more alert and sound more animated.
Turn off call waiting feature before the interview, you don't want your phone interview to be interrupted.
Be a good listener. Allow the interviewer finish his question before you respond. Ask for clarification if necessary.
Always ask questions. It shows your interest in the position. But don't ask questions about salary and benefits. It's not the time yet.
Take note during the phone interview.
Always ask about the next step. Your goal of the phone interview is to get a face-to-face interview.
Phone interview tips: after the interview:

Make a phone interview log and write down the interviewer's name, title, contact information, the position you interviewed and what's the next step after the interview.
Send a thank you letter to the interviewer immediately.

Phone Interview Questions

A savvy interviewer will always review some typical phone interview questions and prepare answers for them beforehand. Depending on the company, a phone interview may be conducted by a human resource professional, a third-party recruiter, or even the hiring manager. Human resource professionals usually ask questions to verify your qualifications and your resume information. Recruiters and hiring managers may ask some technical questions. Below are some frequently asked questions during phone interviews:

Can you tell me a little about yourself?
What made you apply for this position?
How many years of experience do you have in _____?
What are the top duties you perform in your current position?
Why are you considering leaving your current position?
What do you know about this company/position?
what is the most important thing you're looking for in a company/job?
What is the most significant accomplishment you have made in your career?
How well do you handle stress?
What is your greatest weakness/strength?
How would you rate your communication skills?
What do you see yourself in five years?
When would you be available?
What's your salary expectation?
Do you have any questions?

Interview Thank You Notes (After Phone Interview)

You should always follow up your phone interviews by writing interview thank you notes. Not only is this a nice thing to do, it also is helpful for your successful job search. Those who feel they are appreciated will be more likely to remember you and further help you in your job application and recommend you to others. Be sure to restate your interest in the job and emphasize your qualifications. This letter should also be sent out within 24 hours of completing the interview.

In the first paragraph, thank the interviewer for taking the time to interview you. Cite the date on which you interviewed and personalize your letter. Hopefully, you have already received an email from the interviewer before the phone interview, so you should have the interviewer's name. But if not, you can ask the interviewer during the phone interviewer.

In the second paragraph, restate you interest in the position and point out some of your most important qualifications based on what you learned through the interview. You can also highlight your relevant skills that you forgot or did have time to mention during the phone interview.

In the last paragraph, once again, express your appreciation for the phone interview and affirm your interest in the position and the company.

The following is a sample interview thank you note after phone interview:

Ms. Janet Jackson
Director of Human Resources
XYZ Company
567 Central St
Los Angels, CA 90012

Dear Ms. Jones:

Thank you for taking the time yesterday to discuss the Software Engineer position at XYZ company. As you requested, I have enclosed my resume for your review and consideration.

My background includes extensive experience in the full life cycle of software design process including requirements definition, prototyping, proof of concept, design, interface implementation, testing, and maintenance. I'm familiar with financial software products and have also led a team of three researchers in the past two years.

I suggest a personal interview to discuss further my qualifications, I can be reached at 797-8865345, so that we may arrange a mutually convenient time to meet. I look forward to hearing from you soon. Thank you for your time and consideration.

Sincerely,

Job Seeker

2.
http://www.quintcareers.com/phone_interview_etiquette.html

Phone Interview Etiquette Can Propel You to the Next Step in the Hiring Process
by Maureen Crawford Hentz

One of the parts of my job that I love the most is conducting phone interviews with candidates. This past week I've conducted more than 50 of these interviews, with other members of the staff team conducting at least 70 more! Since this experience is so fresh in my mind, it's a great time to share phone-interviewing etiquette advice.

Phone interviews are terrifying to some job seekers and absolutely painless to others. Regardless of your feelings about phone interviews, you can develop techniques and skills that will maximize your phone interview's impact on the hiring staff. Here are some phone interviewing tips to get you going:

Pre-contact
It's important to prepare for a successful phone contact even as you are applying for positions. I recommend that the last paragraph of every application letter include contact information in the event the recruiter needs to contact you with questions or offer an interview. When providing this information, it's important to list the number(s) at which you can be reached, indicating whether or not it is acceptable to be contacted at your current position. Also include your email address if you check it often. Even if your letter is on a letterhead that includes contact information, it never hurts to repeat the information in the last paragraph.

In certain circumstances it may be important to give additional contact information. For example, a college student going on spring break during the contact interval after submitting a letter and resume might choose to include a sentence such as "From March 17 to March 29, I will be out of the state/out of the country on spring break. During that time I can be reached at this number/I will be unreachable/I will be unreachable by phone but plan to check my email daily." An applicant who cannot be contacted during work hours might include information such as "Although I prefer to receive messages at my home number, I check messages frequently throughout the day and can usually return calls during breaks." Finally, if you will soon be moving, include 搖ntil?dates with your phone, email and mailing information.

Next, think about your answering machine message. A trend observed by many recruiters is voicemails/answering machines that treat incoming callers to a snippet of music from the resident's favorite band of the moment. When I was a 20-something myself, I felt that my three-minute Depeche Mode greeting was an expression of my individuality and coolness; as a recruiter, I am mildly annoyed if the concert goes on too long before I can leave a message. It's important to decide what's right for you while at the same time creating a professional impression.

It is helpful if recruiters can be sure they've called the right number. For privacy and security issues, many people do not list their first names, last names, or telephone numbers on their answering-machine/voicemail greetings. My recommendation is usually to leave one of these identifiers in the message: "You've reached Amy, Cathy, and Mark. Please leave a message" or "You've reached the Sizemores. Please leave a message" or "You've reached 617-973-5235. Please leave a message." Again, each job seeker must determine what is comfortable. Don't change your message if you feel uncomfortable about having this information on your outgoing greeting.

If you have roommates, housemates, a spouse, or children it's important to work out a system of message-taking. Twice this week, I have called a candidate only to be greeted by a toddler who told me, "Daddy's in the shower" before she hung up. If you anticipate a "season" of job searching, it might be a good idea to invest in individual voicemail boxes for each member of your household. You can also instruct them not to answer the phone unless they can carefully write down the entire message and remember to give it to you (this strategy works equally well for both preschoolers and roommates!).

After you mail your applications and while you are waiting for the phone to ring is a good time to create a mini-job log to have near the phone. My advice to job-searchers without photographic memory is to make a list of the companies at which they've applied and the titles of the positions applied for. Some people even list qualifications requested for each position. (See a Sample Phone Interview Log.) Thus, if you are called by hiring staff, you will have some idea of which job they're calling about. This week of phone interviewing has really sensitized our staff to this issue. Ideally, the interviewer would like to think his or her company is the only employer to which you've applied. But this hope dies quickly when you say something to the effect of "now what job is this again; I've applied for so many??" At best, it makes you look disorganized and at worst as if you are sending out hundreds of resumes desperately.

When You Miss the Contact
If the hiring staff leaves a message for you, return the call as soon as you can. As you are returning the call, remember that the recruiter may have called 10 other people that day about the same or a different position. When you return the call, give your full first name and last name and indicate that you are returning the recruiter's call regarding the xxx position.

If the message was left for you at 1 pm, and you didn't get it until you returned home at 7:30, call and leave a voicemail then. In this circumstance, voicemail is your friend. Again, give your full first name, last name, specific position and your contact information for the next business day. Caution! Be prepared in case the recruiter is still there at 7:30 and wants to do a phone interview right then!

When You're There for the Contact
The moment comes! The phone rings, and you are there to answer! Our standard recruiting rap goes something like this "Hi Aurora, this is Bridget calling from the New England Aquarium in Boston. I'm calling regarding our water quality position and would like to spend about 10 minutes on the phone with you asking some preliminary questions. Is this a good time to talk, or could I arrange a time to call you back?" Many interviewers like to make sure that interviewing now is convenient for the candidate. Most recruiting professionals will give candidates this courtesy, particularly when calling a candidate at her current place of employment.

Where there is less universal agreement among recruiters, however, is your answer. Many recruiters want you to talk to them when they call, and may not want to call again later. They may have only one or two clarifying questions that would take just a few minutes. Or they may want to do the full 10-60 minute phone interview with you, and they want to have you do it extemporaneously. Other recruiters want the candidate to feel composed and settled and have a quiet place to talk and think, and may not mind making a later appointment. If you are good on the phone and quick on your feet, you may want to go ahead with the interview. If you are in the middle of something, running out the door, or can't remember what the job is, it may be best to suggest an alternate time. A good way phrase is "I'm so happy you called. I have about 10 minutes before I have to run out the door. Is that enough time, or can I call you back later this afternoon?" This way, you are expressing your interest, being clear about the time you have, and suggesting a time to connect later.

While you are talking, make sure that your cordless phone battery is not about to run out, that your roommate is not about to run the vacuum, and that you will be able to concentrate. It may help to have your notes and resume in front of you, and to have a pen in your hand to take notes. If the entire hiring committee is on the other end in a conference call, you will want to write down each person's name/role down so that you can refer to it later.

It's important that you are clear about whether or not you can hear the interviewer clearly. Don't say, "can you speak up?" Do say "I'm having trouble hearing you. Can you hear me clearly?" The latter is slightly less confrontational and clarifies whether the connection between you is bad or if the problem is on the recruiter's end.

As with any interview, be prepared to ask questions at the end. You want to have the recruiter(s) hang up with a good impression of your interest in the company.

After the Call
Immediately after the call, write a short thank-you note. Correct phraseology for a phone interview would be something like "Thank you for spending time with me on the phone today talking about the enrollment management position. I enjoyed the conversation and have a better understanding of the job. I'd be interested in an on-site interview, and would welcome the opportunity to further discuss my candidacy."

For Individuals With Hearing Loss/Deafness
Phone interviews are not an impossibility. Many recruiters are quite accustomed to interviewing via relay service or TTY. Certainly, all companies should be prepared for and facile in communicating in these ways. Too often, however, they are not. For recruiters who are not, as unfair as it may be, the candidate may have to suggest alternatives to the speaking-and-hearing phone interview. A hard-of-hearing candidate may want to send a note to the recruiter before the interview indicating some basic TTY vocabulary. It is up to you whether or not you want to educate the recruiter about communicating via TTY or relay. In my opinion, the single most important vocabulary non-TTY users need to know is 揋A,?which is a way for both parties to indicate that they are finished with their answer/question/comment. GA means go ahead, as in go ahead it's your turn to talk.

In the computer age, another suggestion may be a real-time conversation via chat technology. Companies may have specific areas on their Web site where employees can meet in real time from different locations. Such a site would be an ideal venue in which candidates and recruiters can interview.

A Chance to Test the Waters
The phone interview is the second step in the process for many recruiters. During a phone interview, interviewers can check out wheter you are as good as you sound on paper, if you are articulate and if you'd be a good person to have join the firm. Most importantly, a phone interview serves a way to narrow down the pool to finalists and semifinalists. Few people get hired solely on the basis of a phone interview. The phone interview is a way for both the candidate and the interviewer to test the waters. So, relax, be professional, and be yourself! Remember, the best thing about phone interviews is that you don't have to wear a suit!

Questions about some of the terminology used in this article? Get more information (definitions and links) on key college, career, and job-search terms by going to our Job-Seeker's Glossary of Job-Hunting Terms.

http://www.quintcareers.com/jobseeker_glossary.html

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